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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
October 8, 2009
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Thursday, October 8, 2009 at 3:30 p.m., in the Commission
Room of Greenwood Metropolitan District’s Emmett Brooks
Facility, 110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Michael G.
Monaghan, Chairman Richard Coleman Paige Holley
Commissioner Tim
Burke, Vice Chairman Marion Boone
Marsha Meyer
Commissioner Byron Smith
Daniel
Clark Jamie Peeler
Commissioner Bob Haynie
Wayne Daniel
Joe Swofford
Commissioner Henry
Watts Ken
Davis Brian Waldrep
Gayle Grogan
Danny Ware
Roy Hemphill
Tony Williamson
I.
Chairman Monaghan called the meeting to order and
gave the statement of compliance with the notification
provision of the Freedom of Information Act.
II.
Commissioner Watts made a motion to add Stop Loss
Insurance as an action item to the meeting agenda;
Commissioner Burke seconded, and the motion was unanimously
approved.
III.
Minutes
Commissioner Burke made a
motion to approve the September 9, 2009 Regular Meeting
minutes as mailed; Commissioner Haynie seconded, and the
motion was unanimously approved.
IV.
Service Reports
a.
Collections Systems
Commissioner Haynie noted
the August expense for the low pressure systems increased
from the previous month. Mr. Daniel said Metro has started
over with the 3 year preventative maintenance program.
Chairman Monaghan asked for more information regarding the
service line call where there was a back-up in the
basement. Mr. Daniel said the back-up had nothing to do
with Metro’s line; it was a blockage in the service line.
Chairman Monaghan noted the report said there was an SSO.
Mr. Daniel said anytime sewer gets on the ground Metro
reports it.
b.
I/I Abatement
Commissioner Burke inquired
if the manholes being removed by Chandler was included in
the bid price. Mr. Boone replied that was not included in
the bid price. Commissioner Burke said that Chandler can
remove the manholes cheaper than Metro and that is why
Chandler is removing them. Mr. Boone said Chandler can go
in during the construction process and abandon those
manholes a lot quicker, easier and cheaper than Metro.
V.
Action Items
a.
Stop Loss Accident Insurance
Manager Coleman said Metro
along with CPW needs to increase the amount of money in the
stop loss insurance reserve. Metro’s portion is 28% which
is $80,407.60. Metro can pay that amount in 15 equal
payments without interest for $5,360.51. Chairman Monaghan
said this is in addition to the regular insurance reserve.
Manager Coleman said this is not Metro’s reserve; this is
the insurance reserve fund that is held by the insurance
reserve company. Manager Coleman said CPW took action this
morning to pay their portion of the money over the 15 month
period. Chairman Monaghan said the distribution is over all
the insured. Commissioner Watts wanted to know what was the
budgeted amount for this increase. Manager Coleman said
this was not included in the budget. He said Metro did
budget increases to the reserves but not the stop loss
accident insurance reserve. Commissioner Haynie inquired if
the rates for stop loss insurance had been raised
consistently. Manager Coleman said Metro is not provided
with that information. Metro only receives the total
amount. Chairman Monaghan asked if there is a separate
charge for the stop loss insurance. Manager Coleman replied
no. Commissioner Burke asked if Metro should look at the
feasibility of having their own insurance policy and not a
combined one with CPW. Chairman Monaghan said Metro and CPW
gets a larger benefit by having a larger group. Manager
Coleman said generally speaking the larger the pool the
better off you are. Commissioner Haynie wanted to know if
Metro receives updates regarding the status of the insurance
reserve funds. Manager Coleman said periodically Metro
receives an update on the monthly premium and how they stand
with the claims. Manager Coleman said the first he saw this
information was around lunch time today. Commissioner Burke
wanted to know when was the first time the CPW Commissioners
saw this information. Chairman Monaghan said the
information was included in their meeting package.
Commissioner Watts made a
motion to approve staff’s recommendation to increase the
stop loss insurance reserve fund over a 15 month period
paying $5,360.51 per month; Commissioner Haynie seconded,
and the motion was unanimously approved.
b.
Wilson Creek Plant Upgrade Change Orders
Mr. Danny Ware of Davis and
Floyd presented several change orders to the Commissioners
for their approval. Mr. Ware explained each change order.
Questions regarding the change orders were answered by Mr.
Ware and Mr. Peeler. The net changes to date are
$213,613.38 or .67% of the original contract price. Thie
figure includes the change orders that are being presented
today.
Change Order #27
Add eclectic actuators for
slide gates at IPS and Grit Removal. Cost of change order
is $61,315.86.
Change Order #28
Add new 24 fiber run to old
IPS and Old Aeration Basin. Cost of change order is
$2,280.75.
Change Order #29
Add reverse power relay to
switchgear for Duke Energy requirement. Cost of change
order is $8,299.14
Change Order #30
Demolish of generator and
fuel tank structures. Cost of change order is $2,080.71.
Change Order #31
Rerouting of gas piping in
Administration Building. Cost of change order is $524.06
Commissioner Burke made a
motion to approval change orders #27 - #31 for a total
amount of $74,500.52; Commissioner Smith seconded, and the
motion was unanimously approved.
c.
Award of Spring Street/Genetic Center Bid
Staff recommends the bid for
the Spring Street/Genetic Center project be awarded to Buddy
Clawson Construction for $507,550. Staffed has budgeted
$700,000 for this project. Staff has contacted the City of
York, the City of Rock Hill and the City of Orangeburg to
verify the quality of their work. Buddy Clawson
Construction has been in business since 1985.
Commissioner Burke made a
motion to award the Spring Street/Genetic Center bid to
Buddy Clawson Construction in the amount of $507,550;
Commissioner Haynie seconded, and the motion as unanimously
approved.
d.
Consideration of Duke Energy Power Sharing Proposal
Manager Coleman said the
proposal is a two part proposal. There is a mandatory
curtailment and a voluntary curtailment. Staff recommends
entering into both mandatory and voluntary curtailments
agreements with Duke Energy. As a matter of information CPW
Water Treatment Plant has the same agreement with Duke
Energy. Manager Coleman said over 26 years they have been
15 mandatory shut offs. He said Metro would receive a
credit every month even if there were no mandatory
curtailment. The voluntary curtailment agreement will pay
incentives to Metro when the curtailment takes place. There
have been no voluntary curtailments in the past year.
Manager Coleman said between the mandatory and voluntary
incentives Metro could get $52,725. The amount for
mandatory incentives is $37,227. These figures are based on
last year’s history. The longest mandatory curtailment was
7 hours; most are for 3 to 4 hours. During the curtailment
time the generator would be running. Chairman Monaghan
wanted to know the cost to run the generator. Mr. Peeler
said they do not know the cost to run the generator because
it is a brand new generator. He said Duke would pay Metro
every month no matter if there was a mandatory curtailment.
Manager Coleman said it might cost Metro some when the
generator is running but Metro will still receive a monthly
benefit when the generator is not running. Chairman
Monaghan wanted to know which curtailment Metro wanted. Mr.
Peeler said Metro wants both the mandatory and voluntary
curtailment. Chairman Monaghan wanted to know what the
voluntary payment was based on. Mr. Peeler explained to the
Commissioners the mandatory and voluntary payment chart that
was included in the packet. Commissioner Watts inquired if
there are any down sides to this agreement. Mr. Peeler said
the down side is an operator would have to stay at the plant
the entire time during the curtailment if it was a
curtailment after hours and diesel fuel cost for the
generator.
Commissioner Smith made a
motion for Metro to enter into a mandatory and voluntary
curtailment agreement with Duke Energy; Commissioner Haynie
seconded, and the motion was unanimously approved.
e.
Consideration of Replacing CCTV Camera
Manager Coleman said the
Collection System Department is down to one working camera
to video sewer lines. In the past few months $10,391.04 has
been spent on the camera. The camera can be replaced for
$19,000. The new camera must be compatible with Metro’s
existing equipment and software which means it would need to
be purchased from Power Equipment Mfg., Inc. Mr. Daniel
said four to five years is the useful life for the cameras.
Maintenance on the camera was budgeted for in the amount of
$4,500. Mr. Daniel said the most recent service cost
$4,500. The service technician informed Metro that the
camera would not last much longer. Chairman Monaghan wanted
to know what made this camera so special. Mr. Daniel
responded the cameras are on a crawler that goes through the
sewer lines. He said they are electronic pieces of
equipment that take a lot of abuse. Mr. Daniel said this
type of camera is the best type that Metro has ever owned.
Chairman Monaghan asked if Metro has another camera. Mr.
Daniel said Metro has two CCTV cameras. Commissioner Smith
wanted to know how old was the other camera. Mr. Daniel
replied it is about 4 years old. Commissioner Burke
suggested that the budget for fiscal year 2010/2011 includes
a replacement cost for the other CCTV camera.
Commissioner Haynie made a
motion for Metro to purchase a new CCTV Camera from Power
Equipment Mfg., Inc, in the amount of $19,900; Commissioner
Smith seconded, and the motion was unanimously approved.
f.
Consideration of Change Order on Wilson Creek
Trunkline Project
Manager Coleman said
Chandler Construction Services, Inc. has provided Metro with
a change order for $1,115 per manhole. This change order is
to abandon existing manholes on the Wilson Creek Trunkline
Project. Manager Coleman said it works out better for the
Chandler to do this than Metro.
Commissioner Burke made the
motion to approve the change order submitted by Chandler for
the total amount of $11,150; Commissioner Haynie seconded,
and the motion was unanimously approved.
g.
Consideration of Extending the Current Payroll
Services
Staff recommends that the
Commission approve Green and Company to handle the payroll
service for the upcoming year for the total amount of
$6,300.
Commissioner Burke made a
motion to approve staff’s recommendation to extend the
current payroll service to Greene and Company for $6,300;
Commissioner Watts seconded, and the motion was unanimously
approved.
VI.
Other/Old Business
a.
Upcoming Meeting Dates
Wednesday, November 11th
Thursday, December 3rd
Wednesday, December 16th
There will only be one
meeting in November.
VII.
Commissioner Smith made a motion to enter into
Executive Session to discuss a legal matter; Commissioner
Burke seconded, and the motion was unanimously approved.
VIII.
The meeting returned to open session. No action was
taken during the executive session.
IX.
With no further business, the meeting was adjourned.
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