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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
june 24, 2009
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, June 24, 2009 at 3:00 p.m., in the Training Room
of Greenwood Metropolitan District’s Technical Service
Facility, 110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Bob Haynie,
Chairman Richard Coleman
Paige Holley
Commissioner Byron Smith
Vice Chairman George
Martin Danny Ware
Commissioner Gene Hancock,
Secretary Gayle Grogan
Mark Warner
Commissioner Michael G.
Monaghan Roy Hemphill
Commissioner Henry Watts
Commissioner Tim Burke
I.
Chairman Haynie called the meeting to order and gave
the statement of compliance with the
notification provision of
the Freedom of Information Act.
II.
Mr. Martin gave the invocation.
III.
Wilson Creek Update
Mr. Danny Ware of Davis and
Floyd, Inc (D&F) noted the monthly report was sent out late
yesterday afternoon. They are still having issues with the
BNR. Eimco was at the plant site last Wednesday and
Thursday. They recommended the aerators be lowered in the
BNR. The aerations have been lowered two and one half
inches. The dissolved oxygen (DO) did not coming up late
Thursday night but it began to rise Friday morning. It
appeared as though things well going well but sometime over
the weekend the DO dropped again. Currently we are running
half of the flow through the BNR and half through the old
side of the plant. The plant is running fine at this time.
The plan is to gradually step up the flow through the BNR,
monitor it and measure the dissolved oxygen level. Mr. Ware
said the contractor cannot demolish the rock filters until
this issue is resolved. Manager Coleman said using data
from the previous six months, on paper it looked like it
would work. Mr. Ware said when the clarifier floated we
were going to try to push the flow through the BNR and
utilize the two existing clarifiers. The capacity of the BNR
was looked at in great detail at that time and as to whether
the capacity was in the BNR. At the time it was determined
that the weekly average would need to be below 19,000 pounds
of BOD a day and the plant could handle as much as a one day
peak of 25,000 pounds of BOD. Mr. Ware said based on the
last six months of history the plant has always been under
that amount. He said the one max event was during a storm
event on December 11th when there was 17 million
gallons peak flow that measured 24,500 pounds of BOD. Mr.
Ware said based on those calculations and everything working
properly the plant should be able to handle daily flows
without any problems. Mr. Ware said there was a spike for
one day in the ammonia count but it did not cause GMD to
violate the weekly permit. Manager Coleman said the ammonia
calculation is a weekly average that has to be met. He said
even with one day at 2.31, Metro still met the weekly
average. Mr. Ware provided the Commission with the ammonia
number for several days after the spike. All of the numbers
were well within the permit limits. Commissioner Monaghan
asked if the Eimco representative would be coming back to
help resolve this issue. Mr. Ware said he asked for a
representative to be here on Monday and plan to stay for the
entire week. There are no changes orders.
IV.
Minutes
Commissioner Monaghan made a
motion to approve the May 27, 2009 minutes as amended;
Commissioner Hancock seconded, and the motion was
unanimously approved.
V.
Financial Report
No questions were asked on
the financial report. The budget workday session was prior
to the regular meeting and financial questions were asked
during the session.
VI.
Action Items
a.
Consideration of Bids on Seaboard Ave Phase I
Commissioner Monaghan made a
motion to award the Seaboard Ave Phase I bid to Moorehead
Construction, Inc for the bid amount of $1,770,018.50;
Commissioner Hancock seconded, and the motion was
unanimously approved.
b.
Consideration of Glass Door Bids
Commissioner Hancock made a
motion to award the Glass Door bid to Mountz Glass for the
bid amount of $1,957; Commissioner Smith seconded, and the
motion was unanimously approved.
c.
Consideration of Resolution to proceed with Spring
Street Project
Manager Coleman said this
resolution is needed if Metro is going to finance the
project with a State Revolving Loan (SRL). This cost is not
calculated in the debt coverage and would affect the
budget. Manager Coleman said Metro could finance this
project with money from the reserves. Commissioner Monaghan
said he does not want to finance the project from the
reserves. Manager Coleman said this debt is not included in
the budget calculations. Commissioner Monaghan said it
should be included. Commissioner Watts wanted to know the
estimated cost for the project. Mr. Martin replied
$825,000. Commissioner Monaghan wanted to know what
percentage would be from the revolving loan. Mr. Martin
said it is a blended offer. He said $270,000 would be at
zero percent interest and the rest would have to be paid
back at 2.7%. Commissioner Monaghan wanted to know if Metro
were to receive the 0% money would we have to go through the
State Revolving Fund. Mr. Martin said yes. Commissioner
Monaghan said if Metro used funds from our reserves we don’t
get the $270,000. Manager Coleman said Metro would still
have to pay the $270,000 but they would not have to pay any
interest on it. Commissioner Watts asked if the estimated
cost for the entire project is $825,000. Mr. Martin said
yes. Chairman Haynie said he thought Metro was talking
about $2.3 million. Mr. Martin said that is the estimated
combined cost for two projects (Panola Branch and Spring
Street). Chairman Haynie wanted to know if all of that was
eligible for funding from the SRL. Mr. Martin said it is,
but not at a reduced rate of interest. Mrs. Grogan said the
only money that is available is $270,000 at zero percent
interest; the remaining is at 3.5 percent interest.
Commissioner Monaghan commented that is better than what
Metro is getting on bonds. Mr. Martin said the reason Metro
has to consider the Resolution is the (SRL) needs the
information quickly in order to be eligible for the
$270,000. Mr. Hemphill said the resolution is a part of the
application process. Mr. Hemphill said the resolution
basically said the money would be used for the Spring Street
project and the money would be paid for out of revenues just
like the revenue bonds are. Chairman Haynie asked if Metro
is looking at borrowing for both projects or just one. Mr.
Martin said this resolution only deals with the Spring
Street Project. Commissioner Watts wanted to know more
information about the Spring Street Project. Mr. Martin
explained where the project is and what work would be
involved. Chairman Haynie inquired if this project is in
the debt service calculations. Manager Coleman said it is
not; it would add $62,374 to the coverage amount.
Commissioner Watts inquired if the $270,000 would have to be
paid back. Mr. Martin said it would but there would be no
interest charged. Commissioner Monaghan wanted to know what
amount Metro would lose from interest if the money was taken
out of reserves. Manager Coleman said assuming Metro could
earn 3.5% Metro would earn $28,875 on $825,000 a yr. He
said Metro would have to keep the money in there to earn it
throughout the life of the loan. Commissioner Burke
inquired if Commissioner Monaghan was talking about the
$825,000 or the $270,000. Commissioner Monaghan said if
Metro did not take the loan then they would have to fund the
entire project. He said if Metro were to fund the project
from the reserves they would lose any potential interest
earned by taking the money out of the reserve account.
Commissioner Monaghan said Metro was going to pay 3.5% and
earning 2% or 3% then it was a wash. He thinks Metro should
borrow the money from the SRL. Manager Coleman said the net
revenue would have to be $62,374 higher than what was
discussed this morning because of this action. Commissioner
Monaghan said he understands that requirement. Chairman
Haynie inquired if Metro could only borrow the $270,000
interest free and take the rest out of reserves.
Commissioner Hancock said no.
Commissioner Monaghan made a
motion to adopt the Spring Street Resolution to borrow an
amount not to exceed $850,000 from the State Revolving Loan
Fund; Commissioner Burke seconded, and the motion was
unanimously approved.
VII.
Old Business
a.
Report on Budget Workday
Commissioner Monaghan said
the meeting was very productive. All department managers
were in attendance. Staff will now realign the budget per
the recommendation from the Commissioners and submit a
revised budget to the Commissioners for approval at the next
regular meeting. Chairman Haynie wanted to know when
Manager Coleman will know the debt coverage with the new
parameters. Manager Coleman said he should know something
by the end of the day on Thursday. Chairman Haynie asked
for that information to be emailed to all Commissioners.
Commissioner Monaghan wants staff to look at having the rate
increase go into effect earlier, possibly August. Chairman
Haynie asked if Metro would be able to have the rate
increase that quickly. Manager Coleman said he did not
think so with all the notices that are required and CPW
would need time to change the billing information. He said
September might be the earliest it could be done.
Commissioner Monaghan said by having the rate increase
earlier it should make the percentage amount smaller, but
the effect will be the same.
b.
Inventory Report on Fixed Asset
Chairman Haynie said the
reports were very detailed. Commissioner Monaghan wanted to
know how long it took to do the inventory. Mr. Martin said
the actual inventory took around three hours, but there was
a lot of prep work done in the weeks leading up to inventory
day.
VIII.
Miscellaneous Administrative Matter
a.
Report from Partnership
Mr. Mark Warner said there
are two leads active at this time. Information was
submitted to one on building availability. Information will
be submitted tomorrow for the other lead. Grede is
extending the shutdown of the Greenwood Plant until
September/October time frame. Mr. Warner received an email
today from Duke Energy requesting a PowerPoint presentation
of Project Phoenix. He said they are going to finish the
year on a good note with investments in job creation.
Commissioner Monaghan inquired if any announcements would be
coming. Mr. Warner replied they have received a letter of
intent from an existing business for another 185 jobs. They
would like to have the announcement issued by the end of the
month. The active project list contains 30 or more
projects; only 4 of those projects are existing Greenwood
County business expansion. Commissioner Hancock asked if
Techwood was working. Mr. Warner said he does not see any
evidence of them being in production.
b.
Right-of-Way for Seaboard Avenue Project
Mr. Hemphill said there have
been six more rights-of-way added to the project and Mrs.
Ruth LaForge needs the Commission to approve the just
compensations for rights-of-way. He said the total
compensation for those 6 parcels is $2,613. Chairman Haynie
asked if this is the same rate of compensation that was
approved for the other rights-of-way. Mr. Hemphill said the
compensation rate was based on a sale brochure that was
generated by the appraiser and was the same rate.
Commissioner Burke made a
motion to approve the resolution for the purpose of
construction of the Seaboard Ave Sewer Placement Project
which serves the LMI project area and sets just compensation
for rights-of-way acquisition; Commissioner Smith seconded,
and the motion was unanimously approved.
c.
Election of Officers
Commissioner Hancock made a
motion to elect Commissioner Monaghan as chairman of the
Greenwood Metropolitan District Commission; Commissioner
Watts seconded, and the motion was unanimously approved.
Commissioner Smith made a
motion to elect Commissioner Burke as vice-chair of the
Greenwood Metropolitan District Commission; Commissioner
Haynie seconded, and the motion was unanimously approved.
Commissioner Haynie made a
motion to elect Commissioner Hancock as secretary of the
Greenwood Metropolitan District Commission, Commissioner
Watts seconded, and the motion was unanimously approved.
IX.
With no further business, the meeting was adjourned.
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