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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
June 10, 2009
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, June 10, 2009 at 3:00 p.m., in the Training Room
of Greenwood Metropolitan District’s Emmett Brooks Facility,
110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Bob Haynie,
Chairman Richard Coleman Paige
Holley
Commissioner Byron Smith,
Vice Chairman George Martin
Marsha Meyer
Commissioner Michael G.
Monaghan Doug Bell
Jamie Peeler
Commissioner Tim
Burke Marion
Boone Joe Swofford
Daniel Clark JD Tolbert
Wayne Daniel
Brian Waldrep
Aaron Frazier
Danny Ware
Gayle Grogan
Mark Warner
I.
Chairman Haynie called the meeting to order and gave
the statement of compliance with the notification
provision of the Freedom of
Information Act.
II.
Mr. Martin gave the invocation.
III.
Seaboard Avenue Phase I Bids
Bidder
Amount
Moorhead Construction,
Inc $1,770,018.50
Tom Brigman Contractors,
Inc $1,778,758.27
Chandler Construction,
Inc $1,827,357
Payne McGinn &
Cummins $2,072,414.28
DS Utilities,
Inc $2,261,652
J.C. Wilkie
Construction $2,552,765
Staff will review the bids
to assure compliance with the specifications. If the bids
are in compliance, the bid will be awarded to the
responsible low bidder at the June 24th Board
Meeting.
IV.
Glass Doors Bids
Bidder Amount
Greenwood Glass $1,970
Mountz Glass
$1,957
Staff will review the bids
to assure compliance with the specifications. If the bids
are in compliance with the specifications, the bid will be
awarded to the responsible low bidder at the June 24th
Board Meeting.
V.
Minutes
Commissioner Monaghan made a
motion to approve the May 13, 2009 minutes as mailed;
Commissioner Burke seconded, and the motion was unanimously
approved.
VI.
Service Reports
a.
Collection Systems
Commissioner Monaghan noted
the number of emergency calls have decreased over the
years. Mr. Daniel said the number of emergency calls
reduces periodically. Commissioner Monaghan noted the low
pressure expense and income was about even. Mr. Daniel said
Metro started the preventative maintenance schedule this
month (June) and there will be a small spike in expenses.
b.
Engineering
Commissioner Monaghan asked
for more information on the funding for the Genetic
Center/Spring Street trunk line upgrade. Mr. Waldrep said
this project was approved by the State Revolving Loan Funds
(SRF). Manager Coleman said the project is eligible for the
SRF if that is the way Metro chose to finance it. Metro has
not made a decision on financing this project. The current
interest rate for SRF is 1.84%. Commissioner Monaghan said
CPW looked into a project financed through the SRF and it
was going to cost CPW more because of all of the accounting
requirements. Commissioner Monaghan inquired if this
project was to be contracted or utilize in-house labor. Mr.
Waldrep replied this would be contracted. Chairman Haynie
wanted to know the amount of the application. Mr. Waldrep
responded the amount was about $800,000.
c.
I/I Abatement
Commissioner Monaghan asked
if the 72” Krah pipe was leaking. Mr. Martin said if the
pipe is leaking Metro is not aware of it.
d.
Treatment Plant – Wilson Creek
Manager Coleman informed the
Commissioners that the influent flow meter readings were off
at the treatment plant. Commissioner Monaghan wanted to
know what the normal readings are. Mr. Peeler said normally
the readings are between 6 and 7 mgd.
e.
Other Service Report Information
Mr. Martin, Mrs. Meyer and
Mrs. Grogan gave a brief update on inventory day
activities. A detailed report will be given to the
Commissioners.
VII.
Action Items
a.
Replacement Truck Bid Approval
Commissioner Monaghan made a
motion to approve the purchase of a new truck from low
bidder Vic Bailey in the amount of $24,465; Commissioner
Smith seconded, and the motion was unanimously approved.
b.
Consideration of Depreciation Policy
Commissioner Monaghan made a
motion to approve the Depreciation Policy as submitted;
Commissioner Burke seconded, and the motion was unanimously
approved.
c.
Consideration of Personnel Policy
Chairman Haynie asked if the
Commission was making any significant policy changes by
adopting the new personnel policy. Mr. Martin said the
current personnel policy did not include policies for email,
voice mail, and internet usage. He said no existing
policies were changed. Mr. Martin noted the new personnel
policy would include the same personnel policies as CPW.
Chairman Haynie asked if the employee family would have a
right to continue group health insurance under Metro’s
insurance policy or COBRA. Mr. Martin said the coverage
would be under COBRA. Commissioner Burke inquired if the
change would need to be brought before the Commission.
Chairman Haynie said it was a clarification of the policy.
Mr. Burke said as he understands it; it is more of a
clarification of the existing policy and would not need the
Commission’s approval. Manager Coleman said COBRA is
limited to 18 months. Chairman Haynie wanted to know what
is the dollar amount for the “premium” the retired employee
would pay for family coverage. He asked if it was the
dollar amount the Commission has set for coverage or the
actual dollar amount. Manager Coleman said it is the dollar
amount the Commission has set for coverage. Chairman Haynie
said the Commission does have the right to change the
premium. Manager Coleman said in the GASB 45 package it had
another schedule that is more typical of other agencies, not
the schedule Metro uses. Chairman Haynie said the premium
is the amount the Commission has set and is not the full
cost for that coverage. Manager Coleman said that is
right. Commissioner Monaghan asked if that means an
employee would only pay $50. Manager Coleman said that is
exactly what the employee would pay. Commissioner Monaghan
said he was under the impression it was the total actual
cost to Metro. Manager Coleman said Metro is billed $50 per
month per employee with family coverage. Chairman Haynie
said that could not be right. Manager Coleman said it is
$1336 for family coverage and $1286 for employee only,
difference is $50. Commissioner Burke said that is not
Metro’s portion. Commissioner Monaghan said he thought the
charge was based on the actual cost to Metro. Mr. Martin
said that this is an existing policy that was not changed.
Manager Coleman said that is same policy Metro has always
had. Commissioner Monaghan wanted to know what Metro
charges the retiree for insurance. Manager Coleman said if
the employee has worked for 20 years and it is employee only
coverage, then the employee does not pay anything. He said
if the employee has worked for 20 years and it is family
coverage, then the employee pays $50 per month. Manager
Coleman said if the employee has worked less than 20 years
they would pay the appropriate percentage of the $1286.
Commissioner Monaghan suggested that Metro check and
verifies that CPW has the same policy. Manager Coleman said
unless CPW changed their policy recently this is exactly
what they do.
Commissioner Monaghan made a
motion to approve the updated Personnel Policy clarifying
the group health insurance section to say “An
employee who is covered by the insurance plan and would lose
coverage as the result of going from full-time to part-time,
going on leave of absence or layoff, retiring or being
terminated may have a right to continuation of their COBRA
coverage”;
Commissioner Smith seconded, and the motion was unanimously
approved.
d.
Hay Purchasing Procedure
Commissioner Burke made a
motion to approve the Hay Purchasing Procedure; Commissioner
Monaghan seconded, and the motion was unanimously approved.
VIII.
Old/Other Business
a.
Budget Workday
The Commissioners are
encouraged to email questions regarding the budget prior to
the meeting so staff can be prepared to answer all
questions.
b.
Wilson Creek Upgrade
Mr. Danny Ware of Davis and
Floyd (D&F) updated the Commissioners on the BNR start-up.
There is a problem with the aerators. It appears to be an
aerator depth setting problem. D&F along with Metro staff
has been talking with Eimco regarding the situation.
Currently Metro is running about 50% of the flow through the
BNR. D&F has stopped the contractor from proceeding with
their preparation for the demolishing of the rock filters
until this issue is resolved. Mr. Ware said Eimco will need
to come back to fix this problem; it is their problem to
fix. Mr. Ware said Metro will not know the results of the
weekly average until Friday so the impact of the treatment
capability is not known. Mr. Peeler said the visual
appearance of the effluent is fine. He said the total
suspended solids have been fine; the big unknown is ammonia
nitrogen. The results from the ammonia nitrogen test will
be known on Friday. Commissioner Monaghan asked if the
drains in the BNR were fixed. Mr. Ware said it was
repaired. Commissioner Smith asked if Eimco gave a time
table on when they would return. Mr. Peeler said they could
be here as early as Friday but most likely Monday or
Tuesday. Metro has made Eimco very aware of their concerns.
c.
Seaboard LMI Project
Mr. Martin said all of the
information has been sent to Ms. Ruth LaForge.
d.
Shovel Ready Projects
Commissioner Monaghan wanted
to know how many shovel ready projects Metro has. Mr. Boone
said Sample Branch will be ready soon. Commissioner
Monaghan asked if Metro is in contract with the Federal
Grant Agency not just the State Agency. Mr. Martin said
Metro is looking for both Federal and State grants.
IX.
Miscellaneous Administrative Matters
a.
Partnership
Mr. Mark Warner gave an
update on current projects. A date for the final report on
the site assessment for City Pond industrial site is in the
works. It will mostly likely be in August. The Metro
Commissioners are invited to attend that meeting.
b.
GO Bond Bids
Manager Coleman said bids
were received today for the General Obligation Bonds. The
low bid was from Bank of America with a 4.55% interest
rate. The closing date for the bond is Wednesday, June 24th.
The bid requests were sent out to eight banks. The County
will serve as Metro’s service agent.
c.
Cut-off Policy
Mr. Martin and Mr. Steve
Reeves (CPW) have agreed on the contents of the cut-off
policy. The policy has been sent to both CPW and Metro’s
lawyers for review.
d.
Incentive Policy
Mr. Martin said he is
working on an incentive policy for Metro.
X.
With no
further business, the meeting was adjourned.
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