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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
July 8, 2009
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, July 8, 2009 at 3:00 p.m., in the Commission Room
of Greenwood Metropolitan District’s Emmett Brooks Facility,
110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Michael G.
Monaghan, Chairman Richard Coleman Paige
Holley
Commissioner Tim Burke, Vice
Chairman George Martin
Marsha Meyer
Commissioner Gene Hancock,
Secretary Daniel Clark Jamie
Peeler
Commissioner Byron Smith
Wayne Daniel
Joe Swofford
Commissioner Bob Haynie Ken
Davis Brian Waldrep
Commissioner Henry
Watts Gayle Grogan
Tony Williamson
Roy Hemphill
I.
Chairman Monaghan called the meeting to order and
gave the statement of compliance with the
notification provision of
the Freedom of Information Act.
II.
Mr. Martin gave the invocation.
III.
Minutes
Commissioner Burke made a
motion to approve the June 10, 2009 minutes as amended;
Commissioner Watts seconded, and the motion was unanimously
approved.
IV.
Service Reports
a.
Biosolids
Commissioner Burke wanted to
know how Metro determines the number of hay bales that are
high in nitrogen and what does Metro do with those bales.
Mr. Peeler said Metro randomly samples the hay bales. The
samples are taken to Clemson Extension for testing. Those
bales that are high in nitrogen can be toxic to livestock.
The hay that is too high in nitrogen is identified and sold
for $1 per bale. The person buying the hay signs a release
form acknowledging the hay contains a high level of
nitrogen.
b.
Collections Systems
Chairman Monaghan noted on
the report Metro was having problems communicating with a
customer. He informed Metro that CPW has subscribed to a
service that assists with translations over the phone.
c.
Engineering
Chairman Monaghan wanted to
know when staff will have a pre-bid meeting for the Spring
Street Project. Mr. Waldrep said Metro is applying for
State Revolving Funds (SRF) for this project. He said at
the present time no rights-of-way have been obtained for
this project. Mr. Williamson said currently there is
$270,000 available to Metro. There are two projects ahead
of Metro on the list. Metro was waiting for the bids to be
open for the two projects that are ahead of them on the list
before they advertise the Spring Street Project. Mr.
Williamson said that Metro is assured to receive $270,000
but is hoping to receive more money. Chairman Monaghan
inquired if the amount would increase if Metro were to hold
a pre-bid meeting. Mr. Williamson said that would not
change the amount of money Metro would receive.
Commissioner Watts asked if Metro is ready to proceed with
the Seaboard Project. Mr. Martin replied yes. Commissioner
Watts wanted to know when Metro anticipates the contractor
starting this project. Mr. Martin said the contractor will
start this project once all of the rights-of-way have been
obtained. Mr. Swofford said Mrs. LaForge is getting one
rights-of-way from the City signed. Mr. Swofford is working
on the remaining six rights-of-way. Mr. Williamson said
Metro is gathering all information needed to give the
Commerce Department for their approval on the grant
projects. Mr. Williamson said Metro anticipates an
announcement of $500,000 for Phase II of the project. He
said Metro had hoped to receive two $500,000 grants for
Phase I ($500,000 for Phase 1A and $500,000 for Phase 1B).
Metro will receive $500,000 for Phase I. Commissioner Watts
asked if the City Pond Project was complete. Mr. Martin
said the Notice of Substantial Completion was signed today.
d.
I/I Abatement
Chairman Monaghan asked for
a status update on the Wilson Creek Sewer Line Replacement.
Mr. Martin explained that some of the 48” Krah pipe was not
acceptable and the project was placed on hold until
acceptable pipe was ready to be delivered. Presently the
pipe is inspected by Metro before it is delivered to the job
site. Acceptable pipe was delivered to the job site towards
the end of last week.
e.
General Service Reports
Chairman Monaghan requested
that staff inform the Commissioners when there are any job
openings, job hiring, and deaths of members of an employee’s
family in writing.
V.
Action Items
a.
Consideration of Budget for FY 09/10
Manager Coleman handed out
an updated draft rate structure plan which included a rate
increase. He said the only difference between Draft #5 and
Draft #6 is the assumption the Commission will approve the
reinvestment policy which will add $60,000 to the interest
income. This along with Metro enacting the new rates on
October 1st instead of September 1st
will allow for a balanced budget. Draft #5 has a rate
increase starting September 1st while Draft #6
has the rate increase starting October 1st.
Manager Coleman explained some of the other changes that
were made on Draft #6. Chairman Monaghan asked if the
Commission can decide which rate scenario it chooses after
the rate hearing. Manager Coleman said the Commission must
advertise a specific rate schedule that is to be voted on by
the Commission. The rates have to be advertised 10 days in
advance of the public hearing. The adoption of the rates
can be immediately after the public hearing or at a later
date. Chairman Monaghan said the Commission needs to decide
if they want to increase the base charge. Commissioner
Hancock said with water usage decreasing if the rate
increase is all on the volumetric rate Metro might not
collect enough to meet the budget requirements. Manager
Coleman stated the Commission could adopt the budget with a
9.9% rate increase and later decide on the rate structure.
Commissioner Burke made a
motion to vote on Greenwood Capital’s proposal of investing
in Freddie Mac and Fannie Mae; Commissioner Hancock
seconded, and the motion was unanimously approved.
Commissioner Burke made a
motion to approve the proposed budget for FY 09/10 assuming
an overall 9.9% rate increase effective October 1, 2009;
Commissioner Smith seconded, and the motion was unanimously
approved.
b.
Resolution to Levy Tax Millage
Mr. Hemphill said this
resolution is passed every year around this time so that the
County can levy taxes for bond interest and principal
payments. He said the only thing that changes is the amount
of principal and interest that is paid.
Commissioner Hancock made a
motion to approve the resolution to levy sufficient taxes
for the purpose of paying principal and interest on bonds;
Commissioner Smith seconded, and the motion was unanimously
approved.
Commissioner Hancock wanted
to know if there is any way Metro can revert back to using
the money for bonds and capital improvements. Mr. Hemphill
responded as results of a case from the late 90’s that is
not possible.
c.
Tobacco Policy
Commissioner Burke made a
motion to adopt the Tobacco Policy as submitted by staff
effective Monday, July 13, 2009; Commissioner Smith
seconded, and the motion was unanimously approved.
VI.
Miscellaneous Administrative Matters
a.
Report from Partnership
Chairman Monaghan said there
will be a meeting on Tuesday, July 28th at 2:30
pm at CPW Central Operations Center to present the site
readiness assessment for the City Pond property.
VII.
Commissioner Watts made a motion to enter into
executive session to discuss legal matters;
Commissioner Hancock
seconded, and the motion was unanimously approved
VIII.
The meeting returned to open session. No action was
taken following the executive session.
IX.
With no further business, the meeting was adjourned.
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