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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
April 8, 2009
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, April 8, 2008 at 3:00 p.m., in the Training Room
of Greenwood Metropolitan District’s Technical Service
Facility, 110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Bob Haynie,
Chairman
Richard Coleman Marsha Meyer
Commissioner Byron Smith,
Vice Chairman George Martin Bill Moore
Commissioner Gene Hancock,
Secretary
Marion Boone Jamie Peeler
Commissioner
Michael G. Monaghan Daniel Clark Joe
Swofford
Commissioner
Henry Watts Wayne
Daniel Brian Waldrep
Commissioner Tim
Burke
Ken Davis Danny Ware
Roy Hemphill Tony Williamson
Paige Holley
I.
Chairman Haynie called the meeting to order and gave
the statement of compliance with the notification provision
of the Freedom of
Information Act.
II.
Mr. Martin gave the invocation.
III.
TSF Expansion
Mr. Bill Moore of Davis and
Floyd, Inc (D&F) said staff has developed a punch list for
the contractor. D & F has received the final bill and are
holding it. Mr. Moore said he thinks the contractor did an
adequate job giving the time constraints the contractor put
himself in. He noted the contractor’s project supervisor
was very cooperative. Chairman Haynie wanted to know the
final cost for change orders over the original contract
value. Mr. Moore responded it was less than $40,000. Mr.
Martin said staff is extremely proud of the new building and
thanks the Commission for approving the expansion.
IV.
Commissioner Watts made a motion to approve the March
11, 2009 minutes as mailed; Commissioner Hancock
seconded, and the motion was
unanimously approved.
V.
Service Reports
a.
Biosolids
Mr. Danny Ware of D&F
presented the Commissioners with information he had obtain
concerning the removal of the silo at the farm. The silo is
bolted together with steel bands, it is not welded; any
lateral shifting could cause the silo to come apart in
several different areas and go in several different
directions. The estimated cost to dismantle the silo is
$15,000. The estimated cost to demolish the building and
the silo is $45,000 - $50,000. Commissioner Monaghan
suggested painting the silo. Commissioner Hancock wanted to
know the original use of the silo. Mr. Ware said it was
feed silage.
b.
Collections Systems
Commissioner Hancock wanted
to know about the work being performed on Cokesbury Road.
Mr. Daniel said they are working on manholes and short liner
installation. Commissioner Monaghan noted the difference in
the amount of money billed for the grinder pumps versus the
amount spent on maintaining the grinder pumps. He expects
to gain more money on the collections based on the history
of the expenses. Commissioner Monaghan said after Metro
establishes a reasonable reserve he would think that Metro
would reduce the grinder pump charge if possible. Mr.
Daniel said no preventative maintenance is being performed;
the expenses are all from corrective maintenance. June 2009
will be three years maintaining grinder pumps. Commissioner
Monaghan inquired if a preventative maintenance program has
been planned for the grinder pumps. Mr. Daniel said they
are developing a preventative maintenance schedule. Manager
Coleman said the biggest expense is replacing the pumps.
Mr. Daniel said initially they pumped all tanks that had 2
feet or more of sludge. Commissioner Monaghan wanted to
know if there is a set time to go back and pump out the
tanks. Mr. Daniel said that is up to Metro to determine how
often the tanks need to be pumped. Mr. Daniel said there
are three types of tanks: the concrete tanks, the round STEP
tanks and the grinder pumps. Commissioner Monaghan asked if
Metro had specifications for new low pressure installations.
Mr. Daniel said developers are informed of the
specifications. Commissioner Monaghan asked if Metro
specifies the grinder pump with less maintenance. Mr.
Daniel said Metro specifies the E-ONE grinder pumps. He
said there is no preventative maintenance on the tank
itself, only the floats and pump. Commissioner Burke wants
to know what supplies are in inventory for the grinder
pumps. He noted some of the pumps can be rebuilt and used
again. Mr. Daniel said they do rebuild the E-ONE pumps and
use them again.
c.
Engineering
Commissioner Monaghan wanted
to know on average how long Mr. Swofford spends on PUPS
tickets. Mr. Swofford replied on average 3 to 5 hours per
day. He said he marks on average 8 to 10 sites per day.
Commissioner Monaghan inquired if clerical help would help
to cut down on the amount time spent on PUPS tickets. Mr.
Swofford said he does not know if that would help. Mr.
Waldrep said he fills in for Mr. Swofford when he is on
vacation. He said the person would need to know how to use
the computerize GIS system and be familiar with Greenwood as
the locations are all over town. Mr. Swofford said he tries
to map out the best route to visit all of the areas that
need to be marked. He does not mark or respond to un-sewered
areas. Commissioner Monaghan said if Mr. Swofford is tied
up doing clerical work that a clerk could do, then Mr.
Swofford could help with grants. Mr. Swofford said he does
not spend all of his time in the office; he also witnesses
the cleaning of all grease traps. Commissioner Monaghan
noted before Metro was not a member of PUPS until the
Commission decided to join. He wanted to know what happen
prior to Metro joining PUPS. Mr. Martin said Metro did mark
sewer lines when contacted just not through PUPS. Manager
Coleman said Metro did not receive as many notifications.
Mr. Martin said Metro had some damaged lines because people
did not realize they were crossing a sewer line. Mr.
Swofford said he gives the tickets to Ms. Copper once he has
marked the area or found out that the area is un-sewered.
Chairman Haynie inquired if joining PUPS is worth all the
time it takes to locate sewer lines. Commissioner Hancock
said it protects Metro if the sewer line is damaged and is a
good preventative measure.
d.
I/I Abatement
Commissioner Monaghan wanted
to know when the pre-bid meeting for the Seaboard Project
was going to be held. Mr. Martin said Mrs. LaForge wanted
Metro to have all right-of-ways signed before the pre-bid
meeting is held. He said this is not a Metro rule; it is
rule of the grant process. Commissioner Monaghan asked if
all right-of-ways have been signed. Mr. Martin replied
Metro is working on them. Commissioner Watts asked if the
line would be laid in the present ditch line. Mr. Martin
said in some places; in other places Metro is laying pipe in
a new ditch. He said Metro has to move some of the lines
due to depth issues or moving the line out from under
buildings. Commissioner Monaghan wanted to know what types
of leaks the 72” line is having. Mr. Boone explained the
leaks and how they are being resolved. The leaks are
occurring around some the joints and around some of the
manhole connections. Chairman Haynie wanted to know if
staff is satisfied with the installation of the pipe, how
the pipe looks and how the pipe will perform. Mr. Boone
said he thinks the pipe will perform very well.
Commissioner Monaghan wanted to know when flow will be going
through the pipe. Mr. Boone said they are planning to
release the flow on Monday, April 13th.
Commissioner Watts asked if Mr. Napoleon Tolbert called to
obtain the capacity fees for a restaurant. Mr. Martin said
he has called. Mr. Swofford said he has talked to Mr.
Tolbert about a grease trap and explained to the
Commissioners the type of business Mr. Tolbert is planning
to open. It will be a fish market and they can cook the fish
to carry out only.
VI.
Action Items
a.
Laptops for Commissioners
Mr. Martin said staff would
like for the Commissioners to consider purchasing laptops
for the Commission in order to allow the Commission packets
to be sent digitally. CPW has purchased laptops for their
Commissioners and their packets are sent digitally. Mr.
Davis explained in detail what this would entail.
Commissioner Monaghan brought his laptop for the GMD
Commissioner to see. Chairman Haynie inquired if the laptop
would only be purchased for the three appointed
Commissioners. Mr. Martin responded yes. The estimated
cost per laptop including carrying cases and docking
stations is about $1,800. Mr. Davis said the building will
be wireless and the laptops will be blue tooth compatible.
Commissioner Smith made a
motion to approve the purchasing of the laptops for the
three appointed GMD Commissioners; Commissioner Burke
seconded, and the motion was unanimously approved.
b.
Information Concerning Replacement Sewer on Charles
Street
Mr. Daniel gave the
Commission some background information on the sewer problems
on Charles Street. The original four inch line goes under a
house; the line has been routed around the house. The
upstream line segments have a lot of root problems. The
line collects sewer from 5 or 6 houses. Metro needs to
upsize the line to an eight inch line. Metro will replace
approximately 500 feet of pipe and set two manholes. The
majority of the property that Metro will be working on is
owned by one owner who is refusing to grant Metro a
right-of-way. It appears that Metro will have to condemn
the property. The owner said he would give permission to
Metro to do the work but does not want to grant a recorded
right-of-way. The design and construction will be done
in-house. The estimated cost for materials is $24,000.
Commissioner Hancock made a
motion go forward with the repair on Charles Street which
may include condemning the right-of-way if Metro cannot
negotiate it; Commissioner Watts seconded, and the motion
was unanimously approved.
VII.
Old/Other Business
a.
GASB 45
Commissioner Monaghan said
he understands that Metro just ordered the actuarial
tabulations for GASB 45 last week. He wanted to know if
Metro sent the $200,000 to some place in particular.
Manager Coleman responded that Metro has not sent any money
for GASB 45. Commissioner Monaghan asked if Metro still has
the $200,000. Manager Coleman replied yes. He said Metro
has not made any transfers. Commissioner Monaghan said he
was under the impression that Metro had transferred the
funds. Chairman Haynie said there is nowhere to transfer
the money. Manager Coleman said there is a trust fund to
transfer the money to. He said Metro has sent their
information to the actuary and they sent some information
back to Metro that was given to the Commissioners at the
last meeting. Manager Coleman said the actual narrative
report is expected to arrive next week. Commissioner
Monaghan said it is unusual because it normally takes months
to hear back. Manager Coleman said this process has been
ongoing for several months. Commissioner Monaghan said
there is suppose to be a joint meeting to talk about the
results. Manager Coleman replied the joint meeting will be
held on April 22nd. Commissioner Monaghan asked
for Manager Coleman to talk to Mr. Steve Reeves about the
joint meeting with CPW.
b.
Property Taxes
Commissioner Monaghan asked
if Metro had a better idea on the property tax revenue.
Manager Coleman said Mrs. Grogan has received some
communication and they have been some adjustments going back
prior to October, 2008. Metro has not received any
finalized information. Commissioner Monaghan asked if Metro
has received any more money. Manager Coleman said the
County tells Metro the amount of money they get each month
and the County deposits it into the account. Commissioner
Monaghan said last month Mrs. Grogan said the County told
her the collections were down due to the extension of one
month before penalties begin. Commissioner Monaghan wanted
to know if Metro knows now the amount of money that
collected. Manager Coleman said when he spoke to Mrs.
Grogan yesterday she had not received the numbers for the
most recent month.
c.
Assets
Commissioner Monaghan asked
if Manager Coleman had an answer for what impact assets have
on obtaining revenue bonds. Manager Coleman said he has not
received an answer.
d.
GO Bond Reading
Chairman Haynie noted at the
County Council meeting last night no one spoke against the
GO Bond Resolution. That was the seconded reading. Mr.
Mike Kernels did notify his councilman that he would be
submitting a letter expressing his concerns.
VIII.
Commissioner Hancock made a motion to go into
Executive Session to discuss a contractual matter, a
personnel
matter, and a legal matter;
Commissioner Smith seconded, and the motion was unanimously
approved.
IX.
The meeting returned to open session.
X.
Commissioner Burke made a motion to authorize Manager
Coleman to sign the Consent Agreement from EPA and pay the
fine which relates to
toxicity issues at Wilson Creek in the amount $12,500;
Commissioner Smith seconded, and the
motion was unanimously
approved.
XI.
City Pond
Commissioner Burke inquired
if Metro has received the payment from CPW for the City Pond
Project. Manager Coleman responded Metro has received all
payments except for the most recent invoice.
XII.
With no further business, the meeting was adjourned.
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