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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
April 22, 2009
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, April 22, 2008 at 2:00 p.m., in the Training Room
of Greenwood Metropolitan District’s Technical Service
Facility, 110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Bob Haynie,
Chairman Richard Coleman Michael Nix
Commissioner Gene Hancock,
Secretary Ken Barnett Denise
Ogletree
Commissioner Michael G.
Monaghan Ken Davis Steve Reeves
Commissioner Henry
Watts Gayle Grogan
Laurie Smith
Commissioner Tim Burke
Roy Hemphill Jeff
Thompson
Paige Holley
Danny Ware
Bill
Moore Mark Warner
I.
Chairman Haynie called the meeting to order and gave
the statement of compliance with the notification
provision of the Freedom of
Information Act.
II.
Manager Coleman gave the invocation.
III.
GASB 45 Presentation
Mr. Jeff Thompson with the
Municipal Association of South Carolina made a presentation
to both CPW and Metro regarding GASB 45. A copy of the
PowerPoint side presentation was included in the April 8th
Commission packet. Mr. Thompson answered questions that
were asked by Metro and CPW. Mr. Thompson will get back
with Metro regarding questions that he was unable to
answer. There was discussion by Metro, CPW and Mrs. Laurie
Smith after Mr. Thompson completed the presentation.
IV.
Wilson Creek
Upgrade
Mr. Danny Ware of Davis and
Floyd, Inc (D&F) noted the monthly report was emailed to all
Commissioners. He distributed a change order summary
sheet. The tie-in for the Cornanca and Solutia trunkline
was made last Tuesday into the new influent pump station.
The pump station is operating and there were no leaks in the
wall of the pump station. The pumps ran at maximum capacity
for a few minutes. Commissioner Monaghan wanted to know
what percentage of the 72 inch line is utilized. Mr. Ware
said currently the flow is no more than 2 feet deep. The
monthly progress meeting was held last Thursday. There was
some discussion about connecting the Wilson Creek trunkline
to the 72 inch line sooner than September. Currently BNR #1
is schedule to start-up around May 19th or May 20th.
Commissioner Monaghan inquired if the BNR has water in it to
prevent it from floating. Mr. Ware responded right now it
is dry. The contractor is finishing cleaning up the inside
of the tank. The contractor is working toward completing
everything on BNR #1 for the May 19th scheduled
tie-in. The contractor has just about completed all of the
clarifier demonization. The contractor hopes to begin
pouring the concrete next week. Commissioner Monaghan
wanted to know if clarifier #4 was part of the current
phase. Mr. Ware said clarifier #3 & #4 is part of the
current phase. He said this was the clarifier that floated
up and needed to be redone. Mr. Ware said clarifier #3
cannot start yet. The excavation for clarifier #3 cannot
start until the existing Wilson Creek trunkline is
replaced. Commissioner Monaghan wanted to know if the
construction for BNR #2 is a part of this phase. Mr. Ware
replied yes. He said in order to start-up BNR #1 the entire
sewer flow needs to be tied in. Mr. Ware said the rock
filters cannot be demolished, which are in the location of
the BNR #2, until BNR #1 is running. Commissioner Hancock
inquired if there will be any extra testing performed once
the BNR #1 is running. Mr. Ware responded equipment testing
is scheduled for May 11th and May 12th.
Mr. Ware presented Change Order #17 – Flushing water pump
station and SCADA monitoring addition for the Commission
approval. This change order is for the addition of four
alarm signals which are part of the Flushing Water Pump
Station.
Commissioner Monaghan made a
motion to approve Change Order #17 for $1,417.50;
Commissioner Hancock seconded, and the motion was
unanimously approved.
V.
TSF Expansion
Mr. Bill Moore of D&F
presented two change orders (Change Order # 9 & #10) for the
Commission approval. Change order #9 is for the
installation of smoke detectors. Change order #10 is for an
adjustment in hardware allowance. The total for all change
orders is $42,593.02 which is 3.5% of the original
contract.
Commissioner Monaghan made a
motion to approve Change Order #9 - $535.35 and #10 -
$1,585); Commissioner Hancock seconded, and the motion was
unanimously approved.
VI.
Minutes
Commissioner Watts made a
motion to approve the March 25, 2009 minutes as mailed;
Commissioner Hancock seconded, and the motion was
unanimously approved.
VII.
Financial Report
a.
Mr. Michael Nix of Greenwood Capital gave a report on
the District’s portfolio. The 1081 account represents the
Reserve Account. Mr. Nix pointed out that the first page
shows which bonds have matured, been called or were sold
during the fiscal year to date. Page two of the report
provides details of the portfolio to date. Currently Metro
has a mixture of treasury and agency securities in the
account and the value is around $2 million. Page four is
the performance report of the account as of March 31, 2009.
Mr. Nix said Metro is currently on pace with the budgeted
amount for the fiscal year. Mr. Nix directed the Commission
to the next account which is the 1082 (Capacity) Account.
On page five it shows the bonds that have matured, been
called or were sold during the fiscal year. Page six is the
appraisal of the account; projects will need to be
indentified that are paid for out of this account.
Currently there are no projects that are scheduled to be
paid out of this account. Commissioner Monaghan asked if
the Capacity Account can be used to pay for the Wilson Creek
Trunkline Project. Manager Coleman said yes. Commissioner
Monaghan said he thought this account was to be withdrawn
down to $200,000. Manager Coleman said Metro can do that,
but currently there have been no projects assigned to be
paid out of this account. Metro has reimbursed themselves
for the expenses to date for the 72 inch line; there are
still some payments for the 72 inch line to be made.
Commissioner Monaghan said he thought the direction from the
Commission was to reduce this account to $200,000 as quickly
as possible. Mr. Nix said he thought Metro was doing that.
Commissioner Monaghan said Mr. Nix reported there were no
projects in the budget. Mr. Nix said that was in relation
to budgeting for the next fiscal year; it does not mean that
Metro will not be taking money out of this account.
Commissioner Monaghan wanted to know why Metro does not
identify what projects could be spent with the remaining
balance in order for the ending account balance to be
$200,000. Chairman Haynie asked if that would not be
something the Commission would need to do. Manager Coleman
said once all the expenses are paid for the 72 inch line the
remaining balance in the 1082 Account should be around
$500,000. Metro needs to identify another $300,000 to come
out. Manager Coleman said money is being deposited into
that account every month. Commissioner Monaghan said Metro
has a $40 million project and he wanted to know if Metro
could use some of the money in the 1082 Account to pay for
it before the money is used out of the Revenue Bond 1893
Account. Manager Coleman said the Revenue Bond money will
need to be spent within a certain time frame. Commissioner
Monaghan wanted to make sure everyone was clear on what is
going to happen to the 1082 Account. Manager Coleman
responded Metro will withdraw money out of the 1082 Account
as quickly as they can to ensure the account balance is
$200,000. He said what Mr. Nix was saying earlier is that
Metro has not identified another project to be paid out of
this account. Commissioner Burke said Metro would identify
the projects based on the maturity date. Commissioner
Monaghan asked once the current bonds are all gone will
Greenwood Capital keep the money in cash and equivalent
rather than reinvest in long term bonds. Mr. Nix said they
would keep the money in short term bonds. Page seven is the
performance report on the account as of March 31, 2009. The
2008 Revenue Bond Proceeds (1893) Account starts on page
eight showing all items that have been called, sold, or
matured. The account is designed to match the pay request
schedule for the Wilson Creek Plant Upgrade. Page ten lists
the current holdings in the account. Page eleven has the
performance report for this account. Mr. Nix said they are
looking at the anticipated draw down for all accounts,
including the upcoming GO Bond for the fiscal year
2009/2010. Mr. Nix said the environment continues to be
difficult from a fixed income investment stand point.
Treasuries are extremely low. Greenwood Capital continues
to evaluate the use of the FDIC corporate insured bonds.
b.
Manager Coleman said the collections are still behind
like they have been. Commissioner Monaghan asked for more
detail on the prior year to date figure for the Lakeshores
payments from the County. Mrs. Grogan said she will check
into that number. She said this is a new format and all of
the “bugs” have not been worked out. Commissioner Monaghan
said the year to date total for the County has $7,200 more
than the Lakeshores payment. Mrs. Grogan said the $7,200 is
the annual pump station maintenance charge for the three
pump stations at the landfill. Chairman Haynie inquired if
the Landfill was pumping wastewater. Manager Coleman said
he thought so but was not sure how much. Commissioner
Monaghan noted on the column actual year to date net
operating income/loss is showing a negative number. He
wanted to know why. Mrs. Smith said it should be a positive
number and like Mrs. Grogan stated earlier this is a new
format and there are still some “bugs” to be worked out.
VIII.
Miscellaneous Administrative Matter
a.
Report from the Partnership
Mr. Warner said one of the
current industries in Greenwood will be expanding; looking
to hire 25 employees by the end of summer with the potential
to hire 50 more. The same company in early 2010 will look
into hiring 100 more employees. The Partnership active
project list is up to 28. Mr. Warner gave an update on the
City Pond certification. Commissioner Burke asked if there
has been any consideration to change the project name from
City Pond to something else. Mr. Warner said they have kept
it City Pond for clarity purposes but are open to a
different name.
IX.
Old/Other Business
a.
General Obligation Bond Resolution (Attachment A and
Attachment B)
Chairman Haynie said County
Council passed the bond resolution last night. He said
Metro will now need to pass their resolution. Chairman
Haynie asked if Mr. Hemphill had a chance to review the
resolution. Mr. Hemphill said he has reviewed it some and
it appears to be a standard resolution. Commissioner
Monaghan said he had some questions on the language. He
wanted to know why the resolution says the Chairman has the
authority to set certain conditions and not the entire
Commission. Commissioner Hancock said the Commission would
have to authorize the Chairman to do that.
Commissioner Watts made a
motion to adopt the General Obligation Bond (GO Bond)
Resolution series 2009; Commissioner Hancock seconded, and
the motion was unanimously approved.
Commissioner Hancock made a
motion to amortize the GO Bond series 2009 for fifteen
years, Commissioner Burke seconded, and the motion was
unanimously approved.
b.
Methane Gas Line
Mr. Hemphill said he
received a form affidavit from Methane Power of Greenwood
LLC stating Metro grants permission for them to cross
Metro’s property.
Commissioner Burke made a
motion to allow Manager Coleman to sign the affidavit from
Methane Power of Greenwood, LLC; Commissioner Hancock
seconded, and the motion was unanimously approved.
c.
Seaboard Project
Commissioner Watts inquired
if all of the right-of-ways have been signed for the
Seaboard Project. Mr. Hemphill said not all of them. They
have to complete some research at the Courthouse.
d.
Charles Street Repair
Chairman Haynie inquired if
progress has been made with Mr. Herndon regarding the repair
on Charles Street. Manager Coleman said progress has been
made but it is not finalized.
X.
With no further business, the meeting was adjourned.
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