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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
September 9, 2009
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, September 9, 2009 at 3:00 p.m., in the Commission
Room of Greenwood Metropolitan District’s Emmett Brooks
Facility, 110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Michael G.
Monaghan, Chairman Richard Coleman Paige Holley
Commissioner Tim Burke, Vice
Chairman George Martin Marsha Meyer
Commissioner Gene Hancock,
Secretary Marion Boone Jamie
Peeler
Commissioner Bob Haynie
Daniel Clark
Joe Swofford
Commissioner Henry
Watts Ken
Davis Brian Waldrep
Gayle Grogan
Tony Williamson Roy Hemphill
I.
Chairman Monaghan called the meeting to order and
gave the statement of compliance with the notification
provision of the Freedom of Information Act.
II.
Mr. Martin gave the invocation.
III.
Bids for Copier/Scanner
Bidder
Amount
Computer Consultants &
Merchants $9,449.17
IKON Office
Solutions $10,819
IKON Office
Solutions $11,887 (large
format printer)
Office Pro Digital Document
Solution $8,770.79
RICOH Americas
Corporation $10,548.90
SCM Office Systems,
Inc. $9,081.09
Sharp Business
Systems $10,076.46
Staff will review the bids
to assure compliance with the specifications. If the bids
are in compliance, the bid will be awarded to the
responsible low bidder at the next Board Meeting.
IV.
Minutes
Commissioner Hancock made a
motion to approve the August 12, 2009 Regular Meeting
minutes as mailed, the August 12, 2009 Public Hearing
Meeting – Sewer Rates minutes as amended and the August 12,
2009 Public Hearing Meeting – Capacity Fee minutes as
amended; Commissioner Watts seconded, and the motion was
unanimously approved.
V.
Service Reports
a.
Biosolids
Mr. Peeler updated the
Commissioners on information he gathered regarding the
options to sell hay that is high in nitrogen produced at the
farm. He provided the Commissioners with a copy of an email
he sent to Mr. Martin earlier in the week. Mr. Peeler
discovered that landscapers are not equipped to handle the
round bales and landscapers and contractors buy straw not
hay. Chairman Monaghan wanted to know who is buying the
high nitrogen hay for one dollar. Mr. Peeler said farmers.
Chairman Monaghan asked if the farmer was going to feed the
hay to their cows anyway. Mr. Peeler explained that the
farmers are required to sign a release stating they are
aware that the hay has a high level of nitrogen.
Commissioner Haynie said he has seen where round bales are
being sold for $50 per bale in the middle part of the
state. Chairman Monaghan wanted to know the cost Metro
charges for the round bales. Mr. Peeler replied $20 per
bale. He said the price of hay is based on quality. The
hay grown at Metro has a lot of Johnson Grass in it.
Commissioner Watts wanted to know if Metro was selling all
the hay. Mr. Peeler said Metro might have around 3,000
bales are being sold this year. Chairman Monaghan wanted to
know what Metro would have to do to get rid of the Johnson
Grass. Mr. Peeler said Metro would have to kill the entire
field to remove all of the Johnson Grass and then resprig
the field. Chairman Monaghan asked if that was worth Metro
doing. Mr. Peeler said he would like to continue doing what
they are currently doing which is cutting the fields more
often to see if that reduces the amount of Johnson Grass
first. Mr. Peeler said he would like to plant some of the
fields in pines. Chairman Monaghan inquired about planting
corn in some of the fields to sell for bio fuels. Mr.
Peeler said Metro could do that if they could get somebody
to harvest the corn. Mr. Peeler said Metro needs a crop
growing at the farm that the Class B biosolids can be
applied to year round. If there is nothing growing, the
sludge cannot be applied. Metro currently grows a summer
and winter grass at the farm. Chairman Monaghan asked if it
would be hard to fertilize the pine trees growing at the
farm. Mr. Peeler said Metro would space the rows far enough
apart for the terragators to operate. Chairman Monaghan
wanted to know if Metro could grow clover at the farm. Mr.
Peeler said the soil is rich enough but clover would add
more nitrogen to the soil, not remove it. Manager Coleman
said Metro is trying to grow something that would remove the
nitrogen. Chairman Monaghan said there is a type of grass
that some places are growing. Commissioner Burke said it is
Switch Grass. Mr. Martin said a place in Columbus, Georgia
is growing the grass and he will speak to them about it.
Commissioner Haynie wanted to know if planting trees would
remove enough nitrogen. Mr. Peeler said it would not remove
as much as the hay does but there are some small sections
that if pine trees were planted it would be less areas Metro
would need to maintain. Commissioner Haynie wanted to know
how many acres are at the Farm. Mr. Peeler said there is
roughly 250 acres where hay is growing now. Manager Coleman
said the farm has around 420 acres.
b.
Collections Systems
Commissioner Hancock
inquired if the County paid Metro for the tap that was made
at the County Landfill. Mr. Martin replied no, Metro did
the tap work in exchange for the use of some of the County’s
equipment. Chairman Monaghan wanted to know if the pump
located on Gilliam Avenue is a low pressure grinder pump.
Commissioner Hancock said Mr. Robinson has a private lift
station to pump his sewer to the collection line. Mr.
Martin said that this was a situation where Metro was trying
to help a customer. Commissioner Hancock noted there were
two stoppages from the LMI area and both were caused from
grease in the grinder pumps. He wanted to know if Metro is
informing the customers not to put grease into the sewer
system. Mr. Martin said Metro has put door hangers at each
resident’s house informing them of the best way to dispose
of grease, which is not down the sink. Chairman Monaghan
noted the receipts for July for the low pressure system were
not included but the expenses for July were included. Mr.
Martin said the month of August was busy. Metro had
problems at Harborside with pumps and a force main leak. A
pump had to be replaced on Shrine Club Road. Chairman
Monaghan wanted to know if the pump on Shrine Club Road was
under warranty. Mr. Martin said it is and was sent back to
be repaired. Metro replaced three pumps that were under
warranty during the month of August.
c.
Engineering
Mr. Waldrep said bids will
be received at the next Commission Meeting for the Spring
Street/Genetic Center Project. Commissioner Hancock asked
for an update on the remaining rights-of-way for the
Seaboard Ave Phase II project. Mr. Hemphill said he was
assured to have the signed rights-of-way by the end of the
week. Commissioner Hancock wanted to know if Barrington
Subdivision had paid their Capacity Fee. Mr. Waldrep
responded no and Metro will not issue a Letter of Acceptance
until the Capacity Fee is paid. Without the Letter of
Acceptance, DHEC will not issue a permit to operate the
sewer system.
VI.
Action Items
a.
Consideration of bid for 4x4 Pickup Truck
Staff recommends awarding
the pick-up truck to the low bidder, Vic Bailey Ford, in the
amount of $24,415.
Commissioner Hancock made
the motion to award the bid to Vic Bailey Ford in the amount
of $24,415; Commissioner Haynie seconded, and the motion was
unanimously approved.
b.
Consideration of bids for a SUV
Staff recommends awarding
the SUV to the low bidder, Benson Ford, in the amount of
$18,966.
Commissioner Watts made the
motion to award the bid to Benson Ford in the amount of
$18,966; Commissioner Hancock seconded, and the motion was
unanimously approved.
c.
Consideration of sale of two generators
Staff recommends awarding
the bid to the highest responsible bidder, Blanchard
Equipment, in the amount of $30,000 for generator #1, and
$1,000 for generator #2, for a total of $31,000. Chairman
Monaghan asked for more information regarding the sale of
these generators. Mr. Martin said there are two generators
at Wilson Creek that were taken out of service as a part of
the plant upgrade. These generators have been replaced with
bigger ones. Metro received bids to sale the old
generators. Commissioner Monaghan wanted to know why Metro
could not use them. Mr. Peeler said the big generator is
too big to be a portable generator. Chairman Monaghan
wanted to know what that generator was used for. Mr. Peeler
said that this generator that was part of the 1992 Wilson
Creek Plant upgrade; that generator was used to power
certain parts of the treatment plant. The generator gave
enough power to only pump water through the plant. Chairman
Monaghan said he wanted to make sure Metro could not use
this generator. Mr. Martin said he does not foresee Metro
using this generator in the future. Mr. Peeler said it is
not good for the generator to sit and not be used. He said
at this point in time Metro does not have any use for it.
Commissioner Hancock asked if the new generator can run the
entire plant. Mr. Peeler replied yes. He said this old
generator ran one fourth of the plant.
Commissioner Haynie made a
motion to sale the two generators to Blanchard in the amount
of $31,000; Commissioner Hancock seconded, and the motion
was unanimously approved.
VII.
Old Business
a.
Information Concerning Security and Keyless Entry at
Wilson Creek Plant
Mr. Ken Davis presented the
Commissioners with an update of the security systems for all
GMD locations. Mr. Davis is recommending installing a fire
and security system at Wilson Creek by Blue Ridge Security.
This system will monitor 5 doors, smoke detectors, heat
detectors, 3 key pads, strobes, horn and motion detectors.
Installation cost is $5,655 and the monthly monitoring cost
is $65. Mr. Davis is recommending that Metro install a card
access security system for Wilson Creek Administration
Building. This will be an expansion of the current system.
Mr. Davis recommends that this be done during the
construction of the Administrative Building. The
installation cost for this is $10,992. The total cost
including the fire and security system and card access
system is $15,667.30. Mr. Burke stated that the total cost
would be $10,992 since there was over $5,000 for this in the
Wilson Creek Phase II construction contract. Chairman
Monaghan wanted to know what could be stolen at the
Biosolids Facility. Mr. Martin said Metro is more concerned
about what could be destroyed at the Biosolids Facility if
it was broken into. Chairman Monaghan wanted to know the
probability of this happening. Mr. Davis responded the Farm
has been broken into before. Mr. Peeler said the actual
Farm site has been broken into twice. Chairman Monaghan
inquired if there was a closed building at the Farm to keep
the equipment in. Mr. Peeler said the Farm has a covered
shed for the storage of equipment. Mr. Martin said it is a
lot cheaper to get a proper security system than to replace
the items that are stolen or damaged. Chairman Monaghan
wanted to know what type of security system would be needed
at the Farm. Mr. Davis said the security system would be
motion activated and that the information would be relayed
to the monitoring site. Commissioner Haynie wanted to know
where the money would come from to pay for this. Manager
Coleman said the money could come from the O&M account or
the Reserve Account; this was not a budgeted item.
Commissioner Hancock made a
motion to install a fire and security system and a card
access security system to the new Administrative Building at
Wilson Creek for a cost of $15,667.30; Commissioner Burke
seconded, and the motion was unanimously approved.
VIII.
Miscellaneous Administrative Matters
a.
Report from Partnership
Chairman Monaghan updated
the Commission regarding different projects with the
Partnership. There is some interest in improving the areas
around the Hospital along the Edgefield Street corridor.
IX.
With no further business, the meeting was adjourned.
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