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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
September 23, 2009
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, September 23, 2009 at 3:00 p.m., in the
Commission Room of Greenwood Metropolitan District’s Emmett
Brooks Facility, 110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Michael G.
Monaghan, Chairman Marion Boone Jamie Peeler
Commissioner Tim Burke, Vice
Chairman Daniel Clark Joe Swofford
Commissioner Byron Smith
Gayle Grogan
Brian Waldrep
Commissioner Bob Haynie
Roy Hemphill
Danny Ware
Commissioner Henry
Watts Paige
Holley Mark Warner
Marsha Meyer
Tony Williamson
I.
Chairman Monaghan called the meeting to order and
gave the statement of compliance with the notification
provision of the Freedom of Information Act.
II.
Commissioner Watts gave the invocation.
III.
Bids for Spring Street – Genetic Center Replacement
Mr. Waldrep provided the
Commissioners with a brief explanation of the project before
the bids were opened.
Bidder
Amount
B & C Construction Co.,
Inc $574,290
Buddy Clawson
Construction $507.474.74
Chandler Construction
Services, Inc. $569,067
D. S.
Utilities
$849,550
Davis Grading,
Inc. $629,290
Dellinger,
Inc.
$621,960
Goodwater,
Inc. $785,150
Grace
Utilities
$545,748.55
J. C. Wilkie
Construction $891,360
Metro
Construction $921,495
Morgan
Contractors $594,965
Strack,
Inc.
$634,998.74
Tom Brigman
Construction $796,212
Staff will review the bids
to assure compliance with the specifications. If the bids
are in compliance, the bid will be awarded to the
responsible low bidder at the next Board Meeting.
IV.
Wilson Creek Plant Upgrade
Mr. Danny Ware of Davis and
Floyd updated the Commissioners on the status of the Wilson
Creek Plant Upgrade. He said the contractor is finishing
Clarifier #4. They are working on equipment installation in
that structure. They are working on the slab construction
on BNR #2. Mr. Ware said 30 of 51 concrete slab sections
have been poured. The contractor is hoping to have all the
concrete slabs poured by mid October. The contractor is
finishing excavation of Clarifier #3 so they can get the
concrete floor poured. The contractor is back on schedule.
Mr. Ware did not have any new change orders to present to
the Commission. Chairman Monaghan wanted to know if the
rain has slowed down the construction. Mr. Ware responded
no, it is not hurting the construction. He said the
contractor has to take extra precaution to make sure the
site is maintained and the exit is maintained due to the
mud. Chairman Monaghan wanted to know when the
Administration Building is scheduled to be finished. Mr.
Ware said it is scheduled to be completed in December. If
the contractor has not finished the Administration Building
by the middle of December, the contractor is responsible for
paying the rent on the trailer.
V.
Minutes
Commissioner Burke made a
motion to approve the August 26, 2009 Regular Meeting
minutes as amended; Commissioner Smith seconded, and the
motion was unanimously approved.
VI.
Financial Report
Chairman Monaghan inquired
if the Commissioners had any questions regarding the
financial report for the month of August. Commissioner
Watts wanted to know if the final payment for the City Pond
Project has been made. Mrs. Grogan said the payment was
made in September and will be shown on the September
financial report. Metro will need to invoice CPW for their
final payment. Chairman Monaghan wanted to know what Metro
sold that was considered scrap metal. Mrs. Grogan said she
receives the money but it not informed as to what was sold.
Chairman Monaghan wanted to know what type of scrap Metro
sells. Mr. Waldrep said Metro will sell old manhole frames
and covers. Mr. Clark said when the two generators, from
Wilson Creek, were taken out of service the cooper pipes
were sold as scrap metal. Chairman Monaghan wanted to know
when Metro will receive the check from the generators that
were sold. Mrs. Grogan said the check has been received and
will be listed in the Other Income report for September.
Chairman Monaghan noted that without the rate increase Metro
has gained $868,000 for capital projects and investment
service. He said that is one third of the total interest in
debt service for the year. Commissioner Burke said that was
a reallocation from the budget. Mrs. Grogan said some pipe
lining costs were transferred from O&M expenses to capital
projects. Commissioner Burke said he thought a few items
that were passed in the budget were reclassified to go into
the O&M. Chairman Monaghan wanted more information
regarding the audit entry adjustments. Mrs. Grogan said the
audit adjustments are for invoiced items that were paid in
July or August for purchase orders that were issued in
June. Commissioner Burke said it is year-end accrual; it is
an adjustment for the FY 08/09 accrual.
VII.
Action Items
a.
Consideration of Copier/Scanner/Printer Bids
Staff recommends awarding
this bid to the 2nd low bidder, SCM of Greenwood,
SC in the amount of $9,081.09. There is a $310.30 price
difference in the lowest and 2nd lowest bid.
Mrs. Meyer explained the reasons why Metro would like to
purchase the unit from the 2nd lowest bidder.
Chairman Monaghan said Metro needs to be cautious. He said
normally when a request for bids are sent out the
specifications are included. The bidders are to meet the
specifications and if the bidders do not meet the
specification the bid is disqualified. Chairman Monaghan
said if Metro decides they want something more than what was
specified, Metro should disregard all bids and rebid the
item. Mrs. Meyer said her concern was if Metro had said
they want certain items than it would have been a sole
source item and no one else would have been able to bid.
Commissioner Burke said the cost per copy is more with the
second bidder than the low bidder. He asked if double sided
copies count as one or two copies. Mrs. Meyer said double
sided copies will count as two copies but Metro does not do
a lot of double side copying. She is talking about scanning
double sided. SCM rate is higher on the cost per copy and
that will decrease with volume.
Commissioner Haynie made a
motion to award the copier/scanner/printer bid to SCM for
the bid amount of $9,081.09; Commissioner Burke seconded,
and the motion was unanimously approved.
VIII.
Old/Other Business
Commissioner Burke said he
talked with a biologist regarding Switch Grass. Mr. Peeler
said Metro has been trying to get in touch with Clemson
Extension Service for more information on growing Switch
Grass.
IX.
Miscellaneous Administration Matters
a.
Report from Partnership
Chairman Monaghan said the
Annual Meeting will be next Monday, September 28th
at 5:45 pm. Mr. Warner said all Commissioners are invited
to attend the meeting. Mr. Warner updated the Commission on
some of the projects that are ongoing regarding “site
readiness”. Chairman Monaghan asked for an update regarding
TecWood. Mr. Warner said he is trying to schedule a meeting
with them. Mr. Warner anticipates the announcement of two
more expansion projects by the end of the calendar year.
Commissioner Watts wanted to know the status of Grede
Foundry. Mr. Warner said they still anticipate closing.
Chairman Monaghan asked if they have paid their outstanding
bills to Metro. Mrs. Grogan said all bills from July
forward have been paid. Metro is waiting to receive
paperwork for the bills that were issued during the
bankruptcy period. Mr. Hemphill said Grede has been paying
since they filed bankruptcy, but Metro is pursuing the
pre-bankruptcy invoice payments.
X.
Commissioner Burke made a motion to enter into
executive session to discuss a legal matter; Commissioner
Smith seconded, and the motion was unanimously approved.
XI.
The meeting was returned to open session.
XII.
Commissioner Burke made a motion to proceed with
condemnation of all outstanding rights-of-way for the
Seaboard Ave Project, Commissioner Haynie seconded, and the
motion was unanimously approved.
XIII.
Commissioner Burke made a motion to enter into
executive session to discuss a personnel matter;
Commissioner Watts seconded, and the motion was unanimously
approved.
XIV.
The meeting was returned to open session
XV.
With no further business, the meeting was adjourned.
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