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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
december 16, 2009
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, December 16, 2009 at 3:00 p.m., in the Commission
Room of Greenwood Metropolitan District’s Emmett F. Brooks
Facility, 110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Michael G.
Monaghan, Chairman Richard Coleman Marsha Meyer
Commissioner Tim Burke, Vice
Chairman George Martin Michael Nix
Commissioner Gene Hancock,
Secretary Josh Garvin Brian
Waldrep
Commissioner Byron Smith
Gayle Grogan
Danny Ware
Commissioner Bob Haynie
Roy Hemphill
Tony Williamson
Commissioner Henry
Watts Paige Holley
I.
Chairman Monaghan called the meeting to order and
gave the statement of compliance with the notification
provisions of the Freedom of Information Act.
II.
Mr. Martin gave the invocation.
III.
Bids for Hay Baling
Bidder Amount (price per bale)
Morris Jones
$25.50
Billy Lothridge
$30
Robert Riser
$18
James Seawright $27
Staff will review the bids
to assure compliance with the specifications. If the bids
are in compliance, the bid will be awarded to the
responsible low bidder at the next Commission Meeting.
Commissioner Watts wanted to
know who Metro is currently using to bale the hay. Mr.
Martin said the person Metro is currently using chose not to
bid.
IV.
Greenwood Capital
Mr. Michael Nix of Greenwood
Capital answered some questions the Commissioners had
regarding realized/unrealized gains and losses. Realized
gains or losses are shown on the income statement.
Unrealized gains or losses are shown on the balance sheet.
V.
Wilson Creek Plant Upgrade
Mr. Danny Ware of Davis and
Floyd presented change orders for the Commissioners
approval. He explained each change order.
Change Order #36
Replace the front door in
the Administration Building with a glass store front type
door. Cost $1,748.13.
Change Order #37
Change solid planking at UV
to grating for better maintenance. Cost $3,873.43.
Change Order #38
Add aluminum plant grating
at BNR #1 and BNR #2 outlet. Cost $9,816.75.
Commissioner Haynie made a
motion to approve Change Orders #36, 37 and 38 for a total
cost of $15,438.31; Commissioner Hancock seconded, and the
motion was unanimously approved.
The Commissioners decided to
defer the change order for demolition of old IPS/Part
Storage Building to obtain additional information.
VI.
Minutes
Commissioner Burke made a
motion to approve the November 11, 2009 Regular Meeting
minutes as amended; Commissioner Haynie seconded, and the
motion was unanimously approved.
VII.
Financial Report
a.
Audit
Manager Coleman said Metro
received the audit and copies are being distributed to the
Commissioners for their review. Chairman Monaghan said a
management letter should be included in the audit. Mr. Josh
Garvin of Elliott Davis said the management letter will be
included with the SAS 114 report. Chairman Monaghan said
the management letter usually contains items of internal
interest. Mr. Garvin said the management letter is only for
the Commission; it is not for the public record. Mr. Garvin
said the audit opinion is located on page 5 of the report.
Metro received an unqualified (clean) opinion. He said the
audit report is later than normal because they had to wait
on information from the County. Mr. Garvin said the GASB 45
note disclosure is on page 24 note 10. Elliott Davis will
be submitting the information to obtain the Certificate of
Excellence. Mr. Garvin will be back in January to answer
questions the Commissioners might have regarding the audit.
Manager Coleman referred the Commissioners to page 24 note
10 (GASB 45). He said the 15% of the GASB 45 requirement is
the amount Metro actually paid for existing retirees; the
remaining balance shown in the report has not been funded.
b.
Finances
Chairman Monaghan inquired
if the Balance Sheet could be submitted quarterly with the
Commissioners approval. All commissioners were in favor of
the balance sheet sent quarterly. Chairman Monaghan wanted
to know what “Miscellaneous Invoices” for $3,310.94 were.
Mrs. Grogan said she will email the information to the
Commissioners. Chairman Monaghan wanted to know what “Sewer
Service” for $1,500 was. Mrs. Grogan said that was a check
from Lander University for the Capacity, Transmission and
Inspection Fees for the Equestrian Center. Metro deposited
the check into the O&M account and then Metro issued a check
for the Capacity Fee Account. Chairman Monaghan wanted to
know why the depreciation figure was $393,000 less than last
year’s figure. Mrs. Grogan said the depreciation figure has
not been updated to reflect the November figures.
Commissioner Haynie inquired if the sewer service figure has
been updated to reflect the November figure. Mrs. Grogan
said the sewer service figure is updated and correct.
Commissioner Haynie noted Metro is very close to the
budgeted amount for sewer service income. Manager Coleman
said Metro budgeted a little lower than the amounts received
for last year. Chairman Monaghan asked for Manager Coleman
to explain the audit entries on the monthly project update
sheet. Mrs. Grogan said the audit entries are done at the
end of the year and it is capitalized interest on bonds.
Mr. Garvin said this is required by GAP Standards. Chairman
Monaghan asked for Manager Coleman to explain the email he
sent regarding bond money. Manager Coleman said he looked
at the wording of the last two bonds GMD issued. One bond
Metro issued said, “for Wilson Creek Plant Improvements and
Other Trunklines Improvements”. The other bond said, “for
Trunkline Projects and other Improvements at Wilson Creek
Treatment Plant”. Manager Coleman said the bonds that Metro
has issued are worded for Treatment Plants and Trunklines.
He said the bond wording does not include collection lines
or rolling equipment. Chairman Monaghan asked if Metro
could include rehabilitation and collection lines on the
next bond issued. Manager Coleman said he is not sure Metro
could include collection lines because of the enabling
legislation. Mr. Hemphill said Metro might want to take a
closer look at the language of the enabling legislation
before the next bond is issued. Manager Coleman said the
bonds are written for a primary purpose. Chairman Monaghan
said Metro should have some flexibility on where the money
can be spent. Manager Coleman said it can be used at the
treatment plants or trunklines. Chairman Monaghan asked if
Metro has ever used bond money to pay back the principle.
Manager Coleman said Metro never has.
VIII.
Action Items
a.
Wilson Creek Administration Building Furniture Bid
Staff is recommending the
furniture bid be awarded to the low bidder, Young Office
Supply in the amount of $18,308.75.
Commissioner Burke made a
motion to award the furniture bid to the low bidder Young
Office Supply for $18,308.75; Commissioner Smith seconded,
and the motion as unanimously approved.
IX.
Commissioner Haynie made a motion to enter into
Executive Session to discuss a contractual matter;
Commissioner Smith seconded, and the motion was unanimously
approved.
X.
The meeting returned to open session and it was stated that
no action was taken.
XI.
With no further business, the meeting was adjourned.
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