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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
August 26, 2009
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, August 26, 2009 at 3:00 p.m., in the Commission
Room of Greenwood Metropolitan District’s Emmett F Brooks
Facility, 110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Michael G.
Monaghan, Chairman Richard Coleman Paige Holley
Commissioner Tim Burke, Vice
Chairman Wayne Daniel Marsha Meyer
Commissioner Gene Hancock,
Secretary Ken Davis Jamie
Peeler
Commissioner Byron
Smith Gayle
Grogan Brian Waldrep
Commissioner Bob Haynie Roy
Hemphill Danny Ware
Commissioner Henry Watts
I.
Chairman Monaghan called the meeting to order and
gave the statement of compliance with the notification
provision of the Freedom of Information Act.
II.
Commissioner Watts gave the invocation.
III.
SUV Vehicle Bids
Bidder
Amount
Ballentine
$19,780
Benson Ford
$18,966
Vic Bailey
$19,500
Staff will review the bids
to assure compliance with the specifications. If the bids
are in compliance, the bid will be awarded to the
responsible low bidder at the next Board Meeting.
IV.
Pick-up Truck Bids
Bidder
Amount
Ballentine
$25,320
Benson Ford
$24,871
Vic Bailey
$24,415
Staff will review the bids
to assure compliance with the specifications. If the bids
are in compliance, the bid will be awarded to the
responsible low bidder at the next Board Meeting.
V.
Generators
Bidder
Caterpillar Generator
Cummins Generator
Blanchard
$30,000 $1,000
J & T Service
$18,250 $100
Price’s Machine
Shop $4,389.04 for both generators
Commissioner Watts wanted to
know if the bids were in line with what staff expected. Mr.
Peeler said it does not surprise him that Blanchard would
bid that much for the Caterpillar Generator. They are a
Caterpillar Dealer and could sell it for the parts or sell
it as a refurbished generator.
VI.
Wilson Creek Plant Update
Mr. Danny Ware of Davis and
Floyd updated the Commissioners on the status of the upgrade
to the Wilson Creek Plant. Mr. Ware said the three major
pipelines across the plant site have been installed. All
plant influent and all recycle water is now going through
the new influent pump station and grit removal. He said the
force main has been installed to by-pass the old grit
removal system. The old grit removal system is now
off-line. The rock filters are gone along with the
intermediate final clarifiers. The excavation of BNR #2 is
about complete. The contractor is working on demolishing
the old primary clarifiers. Clarifier #4, which is the one
that floated and had to be rebuilt is completed as far as
the structure is concerned. The contractor is in the
process of installing the equipment for the clarifier. The
project schedule is showing the contractor is six days
beyond the contract time. The contract is currently showing
a finish date of August 10, 2010 versus August 5, 2010. The
contractor hopes to be able to make up some days during the
construction of BNR #2. Mr. Ware presented 5 change orders
for the Commission’s approval. He explained the change
orders to the Commission. Mr. Ware provided pictures of the
construction progress.
Change Order #22 –
Administration Building Modifications #2
Installing carpet in the
conference room and brick-up old windows in the
electrical/mechanical room and old communication room. Cost
of change order is $1,697.35.
Change Order #23 – Add grout
slope beneath conveyor at IPS
Add concrete shaping in
conveyor drain for wash down. Cost of change order is
$667.70.
Change Order #24 –
Additional Catwalk/Stairs to BNR #1 and BNR #2
Add aluminum cat walk and
stairs to BNR 31 and BNR #2. Cost of change order is
$36,170.35.
Change Order #25 – Add gate
in handrail on Admin. Bldg. Porch
Add a gate in the
architectural handrail on back porch of administrative
building. Cost of change order is $3,179.83.
Changer Order #26 – Add
fiber remote in communication room and new 24 pair fiber
line to the lower part of the plant. Cost of changer order
is $44,180.90.
Commissioner Hancock made a
motion to approve all five change orders that were presented
(Change order #22 - #26), Commissioner Watts seconded, and
the motion was unanimously approved.
VII.
Minutes
Commissioner Watts made a
motion to approve the July 22, 2009 minutes as amended,
Commissioner Hancock seconded, and the motion was
unanimously approved.
VIII.
Financial Report
Manager Coleman noted the
sewer service amount is at the current rates. The new rate
does not go into effect until October 1, 2009. Commissioner
Hancock wanted to know if the water usage was up last
month. Manager Coleman said he does not know. Commissioner
Hancock said when he was looking at CPW revenues it looked
like the volume was down. Chairman Monaghan wanted more
information regarding the comment under Investments
Gain/Loss. Mrs. Grogan explained that on last month’s
report the Interest Income, Dividends and Gains/Loss were
all combined and listed as one item. She said Mr. Michael
Nix of Greenwood Capital has recommended that Metro list
these items separately. Mr. Nix only provides Mrs. Grogan
with the interest income amount. Chairman Monaghan wanted
to know where Metro reports the loss. Commissioner Haynie
said that is what Mrs. Grogan is showing. He said Chairman
Monaghan has always wanted to show the unrealized gains and
losses and for budgeting it will only be a net number which
is a positive number. Commissioner Haynie said it would not
make sense to show the unrealized losses on here. He said
Mr. Nix will be sending Metro the interested earned amount.
Chairman Monaghan wanted to know why the projected interest
earned amount is lower than last year’s amount. Mrs. Grogan
said a year ago Metro received the bond money and now Metro
is spending the bond money so therefore the interest income
amount should be less. Chairman Monaghan wanted to know if
this was a function of the change Mrs. Grogan was talking
about. Manager Coleman said this was not a function of the
change. Chairman Monaghan wanted to know why some of the
checks were shredded due to the wrong address. Mrs. Grogan
said the checks that were shredded had Metro’s old PO Box
address on them. The checks that are now being used have
the Metro Drive address.
IX.
Action Items
a.
Consideration of bids for Painting Emmett F Brooks
Facility (EFBF) and West Alexander
Commissioner Haynie made a
motion to award the paint bid to Handy Hands Painting in the
amount of $4,500; Commissioner Hancock seconded, and the
motion was unanimously approved.
b.
Information concerning security and keyless needs at
Wilson Creek
Commissioner Haynie wanted
to know if staff found any grant money that Metro could
receive for this. Mr. Peeler said Mr. Tony Williamson
looked for grant money but was unable to find any that Metro
could receive for this. Commissioner Watts wanted to know
the monthly fee for EFBF. Mr. Davis said the monthly cost
is $325. Mr. Peeler said Southern Burglar & Fire monitors
West Alexander, Farm and Wilson Creek. Staff is to revisit
this issue and report back at the next board meeting.
X.
Old Business
a.
Lander University Sports Complex
Chairman Monaghan wanted to
know if Metro has met with Lander to discuss the sports
complex. Manager Coleman said they have scheduled a meeting
with Lander for Thursday, September 3rd.
b.
Hay Sales
Chairman Monaghan wanted to
know if Metro is looking for other ways to sell the hay.
Manager Coleman said he has not checked on this but will
see if Mr. Martin has looked into this.
c.
Seaboard Right-of-way
Mr. Hemphill said he has
spoken to Mr. Parks regarding the rights-of-way for the
Seaboard Project. Mrs. Parks will discuss this with her
brother. Mr. Hemphill will follow up on this.
XI.
Miscellaneous Administrative Matters
a.
Partnership
Chairman Monaghan said the
Partnership is soliciting funds to help get a graduate
school from Clemson here in Greenwood. He said CPW and the
County have already contributed money towards this.
Commissioner Burke said he was concerned that the enabling
legislation will not allow Metro to contribute.
b.
Commission Packets
The check register and
credit card information will be sent to the commissioners in
a separate email. This information will not be included in
the Commission Packets.
XII.
With no further business, the meeting was adjourned.
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