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Commission Minutes
GREENWOOD
METROPOLITAN DISTRICT
MINUTES OF THE
May 28, 2008
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, May 28, 2008 at 3:00 p.m., in the Training Room
of Greenwood Metropolitan District Technical Service
Facility, 110 Metro Drive.
In attendance:
Commissioner Bob Haynie,
Chairman Richard Coleman Roy Hemphill
Commissioner Gene Hancock,
Secretary George Martin Paige Holley
Commissioner Michael G.
Monaghan
Jeff Griffin Bill Moore
Commissioner Henry Watts
Gayle Grogan Danny Ware
Commissioner Tim Burke
I.
Chairman Haynie called the meeting to order and Mr.
Martin gave the invocation.
II.
Chairman Haynie gave the statement of compliance with
the notification provision of the
Freedom of Information Act.
III.
Wilson Creek Plant Update
Mr. Danny Ware of Davis and
Floyd, Inc. (D&F) distributed a change order summary sheet
to the Board. There are no new change orders. Mr. Ware
included in the total to date for Change Order #4. There is
a small area left to test and excavate. Mr. Ware is waiting
on a price from the contractor regarding Change Order #5.
He said the contractor is getting close to the foundation on
clarifier #4 and more than likely there will be a change
order for unsuitable materials. Commissioner Monaghan
wanted to know what type of soil is presently there. Mr.
Ware replied a lot of it is a gray brownish soil similar to
what was at clarifier #1 and clarifier #2. He will update
the summary sheet as needed. Minutes from the monthly
progress meeting were given out. Currently the contractor
is focused on the BNR influent pump station, clarifier #4,
the main electrical building and they have started work on
the grit removal system. The 56 day results on the concrete
slab for the influent pump came close to 4000 psi. Mr. Ware
said there is not a strength issue on the concrete. The
contractor will put a liner in the wet well of the pump
station. Today was the last day on the leak test.
Commissioner Monaghan inquired as to what type of liner was
used. Mr. Ware said the liner is a spray-on epoxy liner;
it’s a multi-layer liner system. Commissioner Watts wanted
to know the life span of the liner. Mr. Ware replied he was
not sure, but would find out and report back. Chairman
Haynie asked if the dirt pile was moved. Mr. Ware responded
that it has been moved. Pictures of the construction were
described. A meeting on the RAS/WAS pump station will be
held on Monday, June 2nd at 9:00 am at Wilson
Creek. The contractor for Phase 1A will be there along with
D&F personnel and Metro personnel.
IV.
Technical Service Expansion (TSF)
Mr. Bill Moore of D&F
provided an update on the expansion at TSF. At each meeting
Mr. Moore will provide a written report to hand out. Mr.
Moore said a great deal of the site work is complete. The
contractor is working on the footing on the western side of
the building. Mr. Moore said he anticipates a change order
for unsuitable materials and an electrical conduit that did
not meet code. The shop drawings are being reviewed. It is
too early to tell whether the contractor is ahead or behind
schedule.
V.
Commissioner Monaghan made a motion to approve the
minutes for the April 23, 2008 meeting as
mailed; Commissioner
Hancock seconded, and the motion was unanimously approved.
VI.
Financial Report
Manager Coleman said the
revenue is about 1% short. Metro is in the process of
updating the financial plan and will look in more detail
into the shortage in the revenue. Manager Coleman said he
will have information from Mr. Daryl Parker to present to
the Board at the budget work session. Commissioner Watts
asked about the $19,000 balance on the Oregon Street
Project. Mrs. Grogan said all grants have been closed.
Commissioner Monaghan wanted to know what happens to the
money once the grants are closed. Mr. Martin said the
$19,000 was used by the City for the streetscape.
Commissioner Monaghan asked if the balance meant Metro had
money left to spend. Mr. Martin replied no. Commissioner
Monaghan asked what the balance means. Mr. Martin said
Metro spent $80,858 on the project. Commissioner Hancock
said the remaining amount on the grant was used by the City
for the beautification of the streets in the grant area.
Mrs. Grogan said the $19,141 was used on the project, but
not by Metro. Commissioner Monaghan said he understood
“balance” as the amount of money left. Commissioner
Monaghan asked for Mrs. Grogan to check the formula she used
for the calculation on the Millage Account. Mrs. Grogan
said she would check the formula. Commissioner Monaghan
asked if the distributions for the 2006 Revenue Bond include
the amount for Wilson Creek Phase 1B. He noted the expense
for the City Pond Project was deducted but not the amount
for Wilson Creek Phase 1B. Mrs. Grogan said that amount for
Phase 1B should not be included on the April distribution
line. Commissioner Monaghan wanted to know about the
maintenance problem at the Biosolids that cost $5,172.
Manager Coleman said he will check and provide the
Commissioners an answer via email and mail. Commissioner
Monaghan asked about the communication expense in the pump
station department. Mr. Martin responded that was for the
upgrade of the telemetry systems from analog to digital.
Commissioner Monaghan wanted to know what repair was
performed at the Hunter’s Creek Upper pump station that cost
$11,000. Mr. Martin said that was the pipe repair performed
by Grace Utility.
VII.
Miscellaneous Administration Matters
a.
Budget Work Session
The Budget work session was
schedule for Wednesday, June 4th at 3:00 pm at
TSF. Mr. Martin will send a confirmation of the meeting
date and time to the Commissioners. Commissioner Monaghan
said he will provide staff with his questions in advance.
b.
Industrial Banquet
The annual industrial banquet
will be held on Tuesday, June 17th at 12:00 pm at
TSF.
VIII.
Old Business
a.
Lander
Commissioner Hancock asked if
the road issue at Lander was resolved. Commissioner
Monaghan said that Lander paid for the repairs.
IX.
Commissioner Hancock made a motion to go into
Executive Session to receive legal advice;
Commissioner Watts
seconded, and the motion was unanimously approved.
X.
The meeting returned to open session. No action was
taken during executive session.
XI.
Chairman Haynie said the Board has been asked to
approve a memorandum of understanding
between Metro, DHEC,
Eagles Harbor Homeowners Association and South Eastern Land
Sales,
Inc. as advised by the
attorney for Metro.
Commissioner Watts made a
motion to sign the memorandum of understanding; Commissioner
Burke seconded, and the motion was unanimously approved.
XII.
With no further business, the meeting was adjourned.
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