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Commission Minutes
GREENWOOD
METROPOLITAN DISTRICT
MINUTES OF THE
May 14, 2008
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, May 14, 2008 at 3:00 p.m., in the Training Room
of Greenwood Metropolitan District’s Technical Service
Facility, 110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Bob Haynie,
Chairman Richard Coleman
Roy Hemphill
Commissioner Byron Smith,
Vice Chairman George Martin Paige Holley
Commissioner Gene Hancock,
Secretary Marion Boone Marsha Meyer
Commissioner Michael G.
Monaghan Daniel
Clark Bill Moore
Commissioner Henry Watts
Wayne Daniel Brian
Waldrep
Commissioner Tim
Burke Richard Gentry
Danny Ware
Steve
Pohlman Gayle Grogan
I.
Chairman Haynie called the meeting to order and Mr.
Martin gave the invocation.
II.
Chairman Haynie gave the statement of compliance with
the notification provision of the Freedom
of Information Act.
III.
Commissioner Hancock made a motion to approve the
April 9, 2008 minutes as mailed;
Commissioner Smith
seconded, and the motion was unanimously approved.
IV.
Financial Report
The proposed budget for
fiscal year 2008/2009 was given to the Board for their
review. Also given out was an updated capital improvement
plan.
V.
Service Reports
a.
Collections Systems
Chairman Haynie said although
it is not a true picture, the grinder pump revenue/expenses
looks better. Commissioner Monaghan said he is still
receiving phone calls from Puckett’s Ferry. He wanted to
know if Metro is still considering maintaining the grinder
pumps in that sub-division. Mr. Bill Moore said George
Bell, who installed the system, claims he knows where all of
the valves are located. Puckett’s Ferry is trying to work
with Mr. Bell to locate all valves.
b.
I/I Abatement
Chairman Haynie asked if
Metro knew the contractor doing the Sample Road repair. Mr.
Martin said it was a “moonlight” plumber. Chairman Haynie
asked if the plumber was trying to get around Metro’s
Standards. Mr. Martin responded once Metro explained the
specifications the contractor fixed the problem.
c.
Wilson Creek
Commissioner Monaghan asked
if Metro is still looking at building a bridge to connect
the plant and farm area. Mr. Martin said that he has not
found a person willing to give a bid.
VI.
Old Business
a.
City Pond
Commissioner Monaghan asked
for an update on the City Pond Project. Mr. Martin
responded Metro will advertise on May 25th in the
Index Journal, Greenville News and the State newspapers.
The mandatory pre-bid meeting will be Thursday, June 5th
at 10:00 am at the Technical Service Facility (TSF). Bids
will be received on Wednesday, June 25th.
Commissioner Watts asked if the line will be big enough to
handle industrial flow. Mr. Martin said if it is light
industrial flow then the line size can handle it, but if it
is for an industry like Fuji, the line size will not be able
to handle the flow. Mr. Martin said the line size was
designed for residential flow. Commissioner Watts wanted to
know the line size for this project. Mr. Waldrep replied
the line size at the bottom is 15 inches and 12 inches at
the top. Commissioner Hancock said there are grants being
asked for industrial development.
b.
Wilson Creek Plant Upgrade
Commissioner Monaghan asked
if the concrete problem was resolved. Mr. Ware said the
problem was not a strength issue. Davis and Floyd, Inc.
(D&F) is looking at protective measures over the concrete.
D&F already had an epoxy liner in the plans for the pump
station. Commissioner Monaghan inquired about the floor in
the pump house. Mr. Ware said they have written the
contractor requesting a follow-up meeting. D&F is still of
the opinion that the problem is either from the construction
materials or methods and therefore a construction issue that
needs to be addressed under warranty. D&F has not heard
back from the contractor, but Mr. Ware will follow-up with
the contractor to schedule the meeting. Mr. Ware said he
had a few change orders that he needs feedback from the
Board. One of the items is revisions to the wash down
system. The wash down system was designed to use reclaimed
water from the treatment plant for the yard hydrant system.
During the shop drawing review stage the plant operators had
concerns about using wash down water. D&F has come up with
a solution, but has not gone to the contractor for a price.
The estimated cost will be $16,000. Mr. Ware wanted to know
if the Board wanted him to proceed with this change. The
Board was in agreement for Mr. Ware to proceed with the
change. Commissioner Monaghan asked for Mr. Ware to explain
the problem with using “gray” water. Mr. Ware replied the
operators were concerned about cross contamination. Another
issue was using stainless steel guide rails for the mixers
in the BNR. Each BNR has four mixers with 4 inch and 6 inch
guide rail pipes that the mixers ride on. The specified
equipment was galvanized pipe. During the shop drawing
review it was noted that they should be stainless steel for
longevity purposes. D&F has requested a price from the
contractor to change the guide rail pipes to stainless. The
price the contractor gave them was $14,225. Mr. Ware said
the storm that came through on Sunday and Monday blew a tree
over on the fence. Mr. Ware estimated it will cost around
$1,500 to repair. D&F is working on a solution to provide
additional lighting on the bottom side of the new part of
the plant. Mr. Ware will bring all prices back to the Board
for their approval. Mr. Ware said the total for change
orders is about .2% of the contract price.
Commissioner Hancock made a
motion to approve the change of using stainless steel pipe
instead of galvanized pipe as stated in the plans for a cost
of $14,225; Commissioner Watts seconded, and the motion was
unanimously approved.
c.
TSF Expansion
Mr. Moore said the
contractors have been working. The contractor is scheduled
to move a main transformer on Friday, May 16th.
TSF will close at 10:00 am on that day. Mr. Moore said the
monthly progress meeting will be Tuesday, May 20th
at 10:00 am at TSF.
d.
Grants
Mr. Gentry said a site
evaluation by the Department of Commerce was conducted last
Wednesday for the CDBG Grant.
VII.
Miscellaneous Administrative Matters
a.
Report on Partnership/Economic Alliance
Chairman Haynie said
Greenwood appears to be one of the final two for Project
Phoenix. Commissioner Hancock asked for a representative
from the utilities be appointed to the Board when
nominations are done.
VIII.
Commissioner Smith made a motion to go into Executive
Session to receive legal advice and to
discuss a contractual
matter; Commissioner Hancock seconded, and the motion was
unanimously
approved.
IX.
The meeting returned to open session. No action was
taken during executive session.
X.
With no further business, the meeting was adjourned.
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