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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
MArch 12, 2008
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, March 12, 2008 at 3:00 p.m., in the Training Room
of Greenwood Metropolitan District Technical Service
Facility, 110 Metro Drive.
In attendance:
Commissioner Bob Haynie,
Chairman Richard Coleman Shannon Johnston
Commissioner Byron Smith,
Vice Chairman George Martin Joey McClinton
Commissioner Gene Hancock,
Secretary Edgar Baker Anthony McElrath
Commissioner Michael G.
Monaghan Marion Boone Marsha Meyer
Commissioner Henry Watts
Andres Boyd Bill Moore
Commissioner Tim
Burke Daniel
Clark Jamie Peeler
Wayne
Daniel Steve Pohlman
Cecil Gray Brad Poston
Roy Hemphill Todd Stewart
Paige Holley Brian Waldrep
I.
Chairman Haynie called the meeting to order and Mr.
Martin gave the invocation.
II.
Chairman Haynie gave the statement of compliance with
the notification provision of the Freedom
of Information Act.
III.
Bids for Technical Service Facility (TSF) Expansion
Contractor Bid
W.E. Baker & Son,
Inc $1,275,000
Cannon Associates,
Inc $1,337,511
Custom Steel
Fabricators $1,229,000
Edgefield Construction
Company $1,248,000
JonScot General Contractors,
LLC $1,424,018
Langston Construction Co.,
Inc $1,470,000
Matrix
Construction $1,315,757
Stewart-Corbitt General
Contractor $1,357,000
Town &
Country $1,330,000
Tyler
Construction $1,348,000
Yeargin Potter Shackelford
Const $1,457,182
Chairman Haynie stated Davis
and Floyd, Inc. will review all bids to insure they are in
compliance. A recommendation will be made at the next
meeting. The estimated cost was $1.5 million.
IV.
Commissioner Watts made a motion to approve the
February 13, 2008, minutes as mailed;
Commissioner Hancock
seconded, and the motion was unanimously approved.
V.
Service Reports
a.
Engineering
Commissioner Monaghan asked
for more details on Greenwood Fabricating and Plating (GFP)
pumping to Wilson Creek. Mr. Waldrep said it is being
discussed for GFP to install a pump station and a holding
basin to pump to Main Street so that it will go to Wilson
Creek for treatment. He said that Main Street is the ridge
line between the two plants. Commissioner Monaghan wanted
to know how that might affect Metro. Mr. Waldrep said it
would not affect Metro; it may help GFP with their
pretreatment limits for certain perimeters. Commissioner
Monaghan asked for more information. Mr. Waldrep said for
silver, copper and residual cyanide limits are more
favorable at the larger plants. He noted that Wilson Creek
is working on a new permit so their limits could change.
Commissioner Monaghan wanted to know how much it would cost
GFP to pump to Wilson Creek. Mr. Martin said GFP would have
to install a pump station and a force main. Commissioner
Monaghan asked if Metro would maintain the pump station.
Mr. Martin said no, unless GFP contracts with Metro to
maintain the pump station. Commissioner Watts asked if
their rational is because of the pretreatment limits. Mr.
Waldrep said they are looking to see if there is some
technology to help lower their limits before they discharge
to Metro and if there are, what is the cost of the
technology; versus installing a pump station to pump into
Wilson Creek. Mr. Waldrep stated this is in the preliminary
stage. Manager Coleman said GFP was just exploring the
idea; this is not a done deal. Chairman Haynie asked if it
is GFP’s responsibility to engineer and/or design it. Mr.
Waldrep said it is all GFP’s responsibility. Commissioner
Hancock inquired if GFP is getting to the point where
pretreatment is not solving their problem. Mr. Waldrep said
it could be that there is no technology to solve their
problem or the technology is too expensive. Commissioner
Smith wanted to know what the source was for the elevated
copper level for Self Regional Hospital. Mr. Waldrep
replied it was from a food grinder in their kitchen.
b.
I/I Abatement
Chairman Haynie inquired if
the house with the septic tank foundation problem is in the
LMI area. Mr. Martin replied yes, it is. Chairman Haynie
asked if the owner of the house is the one that occupies the
house. Mr. Martin responded yes the owner is living in the
house. He said that DHEC is involved and they want the tank
pumped out. Mr. Boone said the tank was supposed to be
already pumped out. He said DHEC gave the homeowner 10 days
to pump the tank. Metro has met with the City and County
building code department. Commissioner Monaghan asked if
the septic tank was right under the house. Mr. Boone said
they have two septic tanks. He said the house is a single
wide trailer that was added on to the back side of the
trailer. Mr. Boone said the back section of the house was
sinking. He referred the Board to some pictures in the
commission packet of the house. The original septic tank
was close to the back door. It appears they installed
another septic tank on the outside of the foundation but did
not remove the original septic tank. Mr. Boone said more
than likely the effluent from the old tank goes to the new
tank; the solids still go to the old tank. There was no
drain field that would perk so the homeowner ended up having
to install a pump to pump to the front yard for drainage.
Metro is ready to connect them to sewer; they are waiting
for the homeowner to correct the other problems.
Commissioner Monaghan asked if the homeowner was aware of
this problem. Mr. Boone said the homeowner was not aware of
this problem. Chairman Haynie inquired if they had lived
there for a long time. Mr. Boone said he thought they had
owned the house for 8 years. Commissioner Monaghan asked if
the punch list items had been addressed for the Centennial
Hall Project. Mr. Boone replied no, they have not been
addressed. Commissioner Monaghan asked if Metro had paid
for this project. Manager Coleman replied Metro has not
paid for this project.
c.
Maintenance
Commissioner Watts inquired
if Metro will need to back pay Harrison Properties for any
electric bills for the Harborside pump station. Mr. Clark
replied right now Metro does not owe any back payments for
the electric bills. Metro is now paying the electric and
water bill for this pump station. Commissioner Monaghan
wanted to know how well Grace Utilities did on the repair to
the Hunter’s Creek pump station. Mr. Clark responded they
did a really good job. They still need to pour the concrete
but the wet weather has put the concrete pour on hold.
Commissioner Burke inquired if the emergency call at
Hunter’s Creek was for the same pump station. Mr. Clark
said it was the same pump station, but a different problem.
d.
Wilson Creek
Commissioner Monaghan wanted
to know what Metro was going to do with the old equipment at
the Farm. Mr. Pohlman wanted to know what specific
equipment Commissioner Monaghan was referring to.
Commissioner Monaghan said all of the equipment especially
the red trailer. Mr. Pohlman said Metro would dispose of
all the old equipment that is no longer used. Commissioner
Monaghan asked why is the office trailer still there. Mr.
Pohlman responded the office trailer is the only building
with a restroom. Commissioner Monaghan suggested for Metro
to install a portable bathroom. Mr. Pohlman said the only
time the Biosolids employees are over at the farm is when
they are spreading the sludge. Commissioner Monaghan asked
if Mr. Pohlman was sure of this. Mr. Pohlman replied yes,
he is sure. Commissioner Monaghan said he is not sure how
the employees working at the farm are being supervised. Mr.
Pohlman explained that at the beginning of each workday all
the biosolids employees gather at the biosolids building for
their job assignments for the day. Some days they have to
work at the farm. The supervisor knows how long the work
will take. Commissioner Monaghan wanted to know how come
when he drives over there there are employees coming out of
the office trailer. Mr. Pohlman asked if this was during
lunch. Commissioner Monaghan asked if the employees eat
lunch in the office trailer. Mr. Pohlman said if the
employees are over there working they will stop to eat lunch
in the office trailer. Commissioner Monaghan reiterated
that he does not know how the employees working at the farm
are supervised. Mr. Pohlman said it is the only place the
employees have to eat at other than the Biosolids Building.
Commissioner Monaghan inquired how much it would cost to
build a bridge over the creek to connect Wilson Creek Plant
to the Farm. Mr. Pohlman said he did not know.
Commissioner Monaghan directed staff to obtain estimates for
building a bridge over the creek. Mr. Martin said he will
ask and report back to the Board. Commissioner Monaghan
asked if that would be better. Mr. Pohlman replied it would
be quicker; the employees would not have to go all the way
around to get to the Farm. Commissioner Monaghan is worried
that the Farm is not being supervised. Mr. Pohlman said the
he has never had any problems or questions about the
employees not doing their work at the Farm. Manager Coleman
asked about how many days a month are the employees
spreading the class “B” biosolids. Mr. Pohlman said
normally they are over at the Farm spreading about two days
a week and maybe a third day doing bush hogging or
monitoring well inspections. Commissioner Monaghan said he
thinks having an office trailer at the Farm is a bad thing.
Mr. Pohlman said they will do whatever the Board wants them
to do. Chairman Haynie said they will look at the bridge
cost once they have obtained estimates. Chairman Haynie
inquired about the toxicity test. Mr. Pohlman said they
originally thought that both the water fleas and the
flathead minnows test failed, but Wilson Creek managed to
pass the flathead minnows test. The good news is the
flathead minnows test will now only be performed twice a
year since they have pass six tests in a row. Wilson Creek
did passed the two retests for the water fleas. They will
still have to continue with the test every other month until
they can pass six in a row. Mr. Pohlman said by that time
Wilson Creek could be under a new permit. Commissioner
Monaghan inquired if there are any more trees to cut down at
Wilson Creek. Mr. Pohlman responded all trees have been
cut.
VI.
Old Business
a.
Relocation of the Capsugel Sewer Line
Commissioner Monaghan asked
for a status update on relocating the sewer line for
Capsugel. Mr. Waldrep said the construction permit has been
received and he has given Capsugel a copy of it so they can
start the work. Capsugel is doing all of the work. Mr.
Waldrep said all Metro did was expedite the permit review.
Commissioner Monaghan wanted to know what Metro’s
responsibility is. Mr. Martin said Metro will inspect the
line. Commissioner Monaghan asked if Capsugel will have to
keep the line flowing while they install the new line. Mr.
Martin said Capsugel has not discussed with Metro on how
they are moving the line. Commissioner Monaghan asked if
that line was a main trunk line. Mr. Martin replied yes, it
is a main trunk line. Mr. Martin said Capsugel could lay
the line then tie it in, but he is not aware of what they
are going to do. He said Metro is supposed to be notified
before construction begins. Commissioner Burke said he is
yet to see them working on the line. He said about a fourth
of the building is already up, but he cannot see where any
work has been started on the sewer line.
b.
Krah
Commissioner Monaghan asked
for an update on the Krah pipe project. Mr. Martin said
they met with DHEC yesterday. There will not be a problem
with the pipe getting approved. Metro hopes to receive a
permit within three weeks.
c.
City Pond Trunk line
Commissioner Monaghan asked
for an update of the City Pond Trunk line. Mr. Waldrep said
the design should be ready for DHEC’s approval by mid
March. Commissioner Monaghan wanted to know how long it
would take to get DHEC’s approval. Mr. Martin said if they
were to guess it would take three months. Mr. Waldrep said
there is a lot less for DHEC to review with it being a new
line.
d.
LMI Grinder Pumps
Commissioner Monaghan said
he thought that Metro received the grant by saying they
would maintain the grinder pumps. Mr. Martin responded yes,
Metro did have to agree to maintain the grinder pumps.
Commissioner Monaghan said that is a part of the actual
grant for Metro to maintain the grinder pumps. Mr. Martin
said that was a part of the construction permit not the
grant. Commissioner Monaghan asked if that put a different
view on just arbitrarily reducing rates. Mr. Hemphill said
he thinks that is the same construction permit requirement
that is for all lakeside communities. Commissioner Monaghan
said that was a criteria for Metro to receive the grant.
Mr. Martin said the criteria for Metro to receive the grant
were the amount of income. Commissioner Monaghan said yes,
but they would not give Metro the grant without Metro
agreeing to maintain the pumps. Commissioner Burke stated a
developer cannot obtain a permit without Metro saying they
will agree to own, operate and maintain the system. Manager
Coleman said that is to obtain the construction permit and
that was not a problem with the grant. Commissioner
Monaghan said sure it was a problem with obtaining the
grant. Mr. Martin said the requirement for the grant was
low to moderate income. The grant was based on the amount
of money earned by the household. Commissioner Monaghan
said he understands that, but he thought there was an actual
requirement for getting the grant that Metro had to maintain
the grinder pumps. Mr. Hemphill said with or without a
charge. Manager Coleman said the requirement came from DHEC
on the construction permit. Commissioner Monaghan asked for
copies of the minutes from where the LMI grinder pump issue
was discussed. Commissioner Hancock wanted to know if Mr.
Martin was able to find out more information on the
information he gave him. Mr. Martin said he gave the
information to Mr. Richard Gentry at CPW.
e.
Physical Inventory
Commissioner Monaghan asked
for an email stating when the physical inventory will be
done. He suggested that it be coordinated with the audit.
VII.
Miscellaneous Administrative Matters
a.
Seaboard LMI Project (possible grant project)
Commissioner Watts asked for
an update on this possible LMI grant project. Mr. Martin
said a public hearing was held today at 1:00 pm to discuss
this project.
VIII.
Commissioner Smith made a motion to go into Executive
Session to receive legal advice and
discuss a contractual
matter; Commissioner Hancock seconded, and the motion was
unanimously approved.
IX.
The meeting returned to open session. No action was
taken during executive session.
X.
With no further business, the meeting was adjourned.
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