GREENWOOD METROPOLITAN DISTRICT

MINUTES OF THE June 25, 2008

Regular meeting

 

The regular meeting of the Greenwood Metropolitan District Commission was held Wednesday, June 25, 2008 at 3:00 p.m., in the Training Room of Greenwood Metropolitan District Technical Service Facility, 110 Metro Drive, Greenwood, SC  29646.

 

In attendance:

Commissioner Bob Haynie, Chairman             Richard Coleman        Bill Moore

Commissioner Gene Hancock, Secretary        George Martin            Sally Pickel

Commissioner Michael G. Monaghan              Marion Boone            Adam Rex

Commissioner Henry Watts                            Greg Brown                Ed Schooler

Commissioner Tim Burke                                Bill Cavedo                Nancy Tabel

                                                                      Wayne Daniel             Brian Waldrep

                                                                      Gayle Grogan             Danny Ware

                                                                      Roy Hemphill              Bill Weeks

                                                                      Paige Holley               Tony Williamson

                                                                      Bob McClain              Barrison Young

                                                                      Johnny Meador           Brad Young

                                                                      Marsha Meyer

 

I.            Chairman Haynie called the meeting to order and gave the statement of compliance with the notification

        provision of the Freedom of Information Act.

 

II.            Mr. Martin gave the invocation.

 

III.            City Pond Project Bids

Bidder                                                             Amount

Buckeye Construction Co., Inc                      $2,246,030.05

Chandler Construction Services, Inc.             $1,276,300.00

Goodwater, Inc.                                              $1,794,197.00

Hall Contracting, Inc                                      $2,187,835.00

JC Wilkie Construction, LLC                         $1,367,697.00

McClain & Associates, Inc.                            $2,593,140.00

Moorhead Construction, Inc                           $1,462,211.00

Young Plumbing                                             $3,212,012.00

 

Staff will review the bids to assure compliance with the specifications.  If the bids are in compliance, the bid will be awarded to the responsible low bidder at the next Board Meeting.

 

 IV.            Chemical Bids

Bidder	Chlorine Ton Container Per lb	Sulfur Dioxide Ton Container Per lb.	Rice Size Lime Per ton	Magnesium Hydroxide Slurry Per dry ton	Cationic Dispersion Polymer Sludge Dewatering Per lb.
Brenntag	$.2695	$.326		$501.40
Chemical Lime			$176.70
Environmental Specialties					$1.88
Mississippi Lime Company			$221.54
Polytec				$425.00	$1.85

 

Staff will review the bids to assure compliance with the specifications.  If the bids are in compliance, the bid will be awarded to the responsible low bidder of each item at the next Board Meeting.

    

V.            Lawn Care and Landscape Maintenance Bids

Bidder                                                             Amount

GM (Garrett’s) Lawn Service                         $52,428.12

Green Thumb Landscaping                             $46,680.00

LawnPro Landscaping                                    $69,960.00

Palmetto Lawncare and Landscaping             $65,200.00

 

Staff will review the bids to assure compliance with the specifications.  If the bids are in compliance, the bid will be awarded to the responsible low bidder at the next Board Meeting.

            VI.            Pest Control Services

Bidder                                     Amount

American Termapest Inc         $3,000.00

Moore Pest Control                 $1,500.00

Preferred Pest Control                        $350 per month; $4,200.00 annually

Smith’s Pest Control               $4,200.00

 

Staff will review the bids to assure compliance with the specifications.  If the bids are in compliance, the bid will be awarded to the responsible low bidder at the next Board Meeting.

 

VII.            Wilson Creek Plant Upgrade

Mr. Danny Ware of Davis and Floyd, Inc. (D&F) distributed a change order summary sheet to the Commission.  There are no new change orders.  Change Order #4 - the undercut in BNR #1 has been completed with a total cost of $55,074.  Mr. Ware said he is still waiting for a price from the contractor on the yard hydrant change order.  Mr. Ware will present the price to the Commission for their approval once he receives it from the contractor.  The contractor is focusing on the BNR, clarifier #4, the influent pump station, grit removal and the main electrical building.  The contractor has poured 30 out of 57 slab sections.  Minutes of the monthly progress meeting were distributed.  A three week look ahead schedule was given to the Commission.  Pictures of the construction were described.  Commissioner Monaghan wanted an explanation on why the contractor had said they will be finished with the influent pump station in September, but now they are saying January.  Mr. Ware sent an email to Commissioner Monaghan outlining the dates the contractor had given.  Mr. Ware said he is not sure how the contractor can improve on the January time frame; although the September completion dates was given earlier. 

 

VIII.            Technical Service Facility (TSF) Expansion Update

Mr. Bill Moore of D&F distributed a handout on the monthly progress of the TSF expansion.  He will start emailing the handout to the Commission prior to the meeting.  The contractor plans to pour the majority of the footings for the north end on Friday.  They will start work on the footings for the south end tomorrow.  The section of footings that allow the concrete truck access will be poured at a later date.  Mr. Moore said the schedule is a concern.  It has been 55 days since the start and the contractor is not out of the ground with the building.  Mr. Moore has stressed with the contractor the need to pick up the pace on work.  The contractor has started to store materials on site in the fenced area.  Mr. Moore said he is expecting the second pay request.  The block masons are to start work on the north end in mid July.  D&F has not received the building shop drawing, but are expecting them soon.  Mr. Moore said they will start to look at the colors for the walls, carpet, etc by the end of next week.  There are no new change orders. 

 

 IX.            Commissioner Hancock made a motion to approve the minutes for the May 28, 2008 meeting as

           amended (adding a copy of the Memorandum of Understanding with Eagles Harbor); Commissioner

           Monaghan seconded, and the motion was unanimously approved.

 

X.            Financial Report

Manager Coleman said the Long Range Plans are based on the actual as opposed to the budgeted amount on sewer services.  It appears the sewer service amount for Industry is 6% less than projections.  Industrial revenue is 40% of the revenue amount.  Commissioner Watts wanted to know what the check written to Design South Professionals, Inc was for.  Mr. Martin said they are the engineering firm for the 72 inch line project.  Commissioner Watts wanted to know when the BP Barber contract will be finished.  Mr. Martin said Metro is in the process of closing out the contract.  BP Barber has supplied Metro will all of the GIS information.  Commissioner Monaghan asked when can Metro expect to receive a bill from Lander.  Mr. Moore said there are a few punch list items left to correct.  He will be meeting with Mr. Marion Boone soon to review those few items. 

 

 XI.            Action Items

a.       Consideration of FY budget 08/09

Manager Coleman presented the Commission with Draft #4 of the budget for FY 08/09.  Chairman Haynie said the Commission could first adopt the operations side of the budget.  Commissioner Monaghan wanted to know how the Commission could adopt the budget without determining the rate increase and other items.  Chairman Haynie said in the past the Commission has not determined the rate increase prior to adopting the budget.  He said in the past the budget has been approved in June/July with the rate increase in January/February.  Chairman Haynie inquired if the Commission wants another budget workday.  Commission Monaghan said he does not see the need for a budget workday.  He thinks the Commission needs to determine the rate increase and the percentage of the employees rate increase.  Chairman Haynie said the Commission does know the planned employee rate increase was 4.1%.  Commissioner Monaghan suggested that the Commission may want to discuss the employee rate increase percentage in executive session and the sewer rate increase in open session.  He said the Commission may want to adopt the budget based on the Scenario the Commission thinks is best for GMD.  Manager Coleman distributed copies of Draft #4 to the Commission.  Chairman Haynie said he has ruled out Scenario #1.  He would like to have some discussion on Scenario #2, 3, & 4.  Chairman Haynie is leaning more toward Scenario#3.  Manager Coleman’s recommendation is Scenario #2 or #4.  Chairman Haynie said he is trying to be more sensitive to rates knowing that Scenario #3 gives Metro an $8 million unrestricted reserve.  It does drop the coverage one point below what is recommended.  Commissioner Monaghan noted the insurance reserve amount increased 40%.  Manager Coleman reminded the Commission that at the last meeting they decided to add $200,000 to the budgeted reserve amount.  Manager Coleman said the amount changed from 9.75% (Draft #3) to 9.90% (Draft #4).  Commissioner Monaghan said his copy had 9.50%.  Manager Coleman said that was the amount used in Draft #1.  He said based on information for the last meeting the amount changed from9.75% to 9.90%.  Commissioner Watts asked if that was due to the insurance.  Manager Coleman reminded the Commission of the presentation Mrs. Laurie Smith made regarding the new accounting for employee benefits.  Commissioner Monaghan wanted to know the reasoning for the increase.  He said it started at 9.50% but in Draft #4 the amount is 9.75%.  Manager Coleman said the big difference between the original and Draft #3 is the revenue is projected from the actual amount collected.  Manager Coleman said any of the scenarios will work.  Commissioner Monaghan said he is concerned about how much Metro is going to raise the rates.  The Commission will discuss the budget in further detail during executive session.