|
Public
Menu - 2006 Minutes
- 2007 Minutes -
2008 Minutes
Commission Minutes
GREENWOOD
METROPOLITAN DISTRICT
MINUTES OF THE
June 11, 2008
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, June 11, 2008 at 3:00 p.m., in the Training Room
of Greenwood Metropolitan District’s Technical Service
Facility, 110 Metro Drive, Greenwood, SC 29646.
In attendance:
Commissioner Bob Haynie,
Chairman Richard Coleman Marsha Meyer
Commissioner Byron Smith,
Vice Chairman George Martin Bill
Moore
Commissioner Michael G.
Monaghan Marion Boone Jamie
Peeler
Commissioner Henry
Watts Daniel Clark
Steve Pohlman
Wayne Daniel Laurie
Smith
Jeff Griffin
Brian Waldrep
Gayle
Grogan Danny Ware
Roy
Hemphill John White
Paige
Holley
The meeting was
recorded on two tapes. The first tape has not been
located. The second tape starts with the Eagles Harbor part
of the meeting. Minutes for some of the meeting are based
on notes from Mrs. Holley
I.
Chairman Haynie called the meeting to order and Mr.
Martin gave the invocation.
II.
Chairman Haynie gave the statement of compliance with
the notification provision of the Freedom
of Information Act.
III.
Commissioner Monaghan made a motion to approve the
May 14, 2008 minutes as mailed;
Commissioner Smith
seconded, and the motion was unanimously approved.
IV.
Wilson Creek Upgrade
Mr. Danny Ware of Davis and
Floyd, Inc (D&F) presented a change order request to the
Board.
Commissioner Watts made a
motion to approve the change order with cost not exceeding
$60,000; Commissioner
Smith seconded, and the motion was unanimously approved.
V.
Technical Service Facility (TSF) Expansion
Mr. Bill Moore of D&F
provided the Board with an update on the progress of the
expansion. The north side of the building is ready for the
footings. The south side of the building is consuming the
majority of time. The contractor has found a problem with
the soil. This is a similar problem to what happened at
Wilson Creek. In some areas the contractor has dug over 12
feet. The Board should expect a change order for electrical
work. The electrical contractor for the expansion has
discovered that the initial electrical work was not done per
specifications.
VI.
Service Reports
a.
Collection Systems
Chairman Haynie noted the
expenses for grinder pumps for May were more than the amount
collected.
b.
West Alexander
Commissioner Watts asked if
the bulbs for the UV bank were working properly. Mr. Peeler
said the bulbs in bank “A” were past their useful life. New
bulbs have been ordered. They are currently using bank
“B”. A fecal coliform test was performed once everything
was switched to bank “B” and there were no violations on the
sample.
VII.
Action Items
a.
Election of Officers
Commissioner Monaghan made a
motion to retain the same officers as last year Bob Haynie,
Chairman; Byron Smith, Vice Chairman; and Gene Hancock,
Secretary; Commissioner Watts seconded, and the motion was
unanimously approved.
VIII.
Miscellaneous Administrative Matters
a.
Accounting Rule 43 & 45
Mrs. Laurie Smith of Elliott
Davis explained the new accounting rules to the Board. The
new rules will go into effect June 30, 2009. Metro will
have to change the way insurance is accounted for retirees.
Mrs. Smith recommended $200,000 to be budgeted the first
year. A budgeted amount of $200,000 will be included in the
fiscal year 2008/2009 budget.
b.
Capital Improvements
Manager Coleman handed out a
revised listing on the potential capital improvement
projects. Items in red are recommended for that particular
year and items in green can be moved to a different year.
c.
Ponderosa Heights – Herrin Drive
Mr. John White and his
attorney asked the Board to repair what he deemed a
collection line on Herrin Drive. Mr. White has had plumbers
come out to repair the line, but was told the line was a
collection line not a service line. The line is orangeburg
pipe and approximately 42 feet of the pipe is crushed. The
lawyer for Mr. White said most service lines do not contain
more than one manhole. This particular line has three
manholes. Mr. White has received two cost estimates for
repairing the line. DHEC has given Mr. White a timeframe to
have the line repaired. Chairman Haynie said the Board will
take this information into consideration and respond back to
Mr. White and his lawyer within the next few days.
IX.
Old Business
a.
Krah pipe
Commissioner Monaghan asked
if the progress meeting concerning the 72 inch line could be
changed. He cannot meet on Wednesday. Mr. Martin said he
will move the meeting and notify the Board of the new date
and time.
b.
Vehicles
Commissioner Monaghan asked
if Metro will have any vehicles to sell. Mr. Martin said
they would have some vehicles to sell.
c.
East Cambridge
Mr. Martin said the
contractor has some lining work to finish and asphalt work.
Once they are completed the project will be closed.
d.
Eagles Harbor
Mr. Jeff Griffin had three
homeowners from Eagles Harbor address the Board to explain
the voting procedure they used to determine if the
homeowners wanted to annex into the Metro District. DHEC
has entered into an agreement with Greenwood County to
transfer $1 million to be used to help install sewer for
Eagles Harbor on the contingencies that Eagles Harbor annex
into the Metro District. Eagles Harbor is prepared to loan
Southeastern Land Sales $1 million on the same contingency.
The homeowners in Eagles Harbor would like to annex into the
District and be taxed on the installation of sewer. Mr.
Griffin asked if the Board would grant him permission to
meet with Mr. Roy Hemphill (Metro’s lawyer) and they (Mr.
Griffin and Mr. Hemphill) can meet with the County’s lawyer
to start the preparation for annexing into the District.
Mr. Griffin would like to ask Greenwood County to start the
process for the resolution to annex into the Metro
District. He would like to have two of the three required
readings done to show the arbitrator that everyone is ready
to have all issues resolved. Mr. Hemphill said Mr. Griffin
is asking to start the process of enlarging the district
boundaries. Chairman Haynie noted that once the process
starts it will be out of Metro’s control. Mr. Hemphill said
Mr. Griffin is requesting to have two of the three required
readings done and wait on the third reading until all issues
are resolved. Mr. Griffin said he along with Mr. Hemphill
would make sure the County could do that before they start
the annexation process. Commissioner Monaghan asked for an
explanation on the letter the Board received today from the
Legislation Delegation that says there is a chance of Eagles
Harbor losing the money if the money is to be transfer to
Greenwood County. Mr. Griffin said the money is being
transferred and DHEC lawyers are writing the paper work to
say “if no sewer line is built the money will be returned to
the general fund and the money will be lost to Greenwood
County”. Commissioner Monaghan asked why the letter is
telling Metro if they do not install the sewer line to help
Eagles Harbor they (Metro) will lose the money. Chairman
Haynie said the money is contingent on Metro using it for
the purpose of installing a sewer line to help Eagles
Harbor. Mr. Griffin said that is correct. Chairman Haynie
said if Metro does not use the money, the money will have to
be returned back to the State. Commissioner Monaghan asked
if the money was “marked” for the collection system or the
line from the collection system to the pump station.
Manager Coleman said the money is “marked” for the project
not a specific part of the project. Mr. Griffin stated per
the Memorandum of Understanding Metro will build up to the
first pump station at Highway 254 and 246 intersection. He
said the money from the State and Eagles Harbor would be
used to get from the pump station to Eagles Harbor.
Commissioner Monaghan said the repayment will be based on a
front foot assessment. Chairman Haynie inquired if there is
a clear understanding with all the property owners on how
the front foot assessment will work. Commissioner Monaghan
said he thought there was a property owner that was not
wanting to annex into the Metro District. He said that
owner came to the Board Meeting requesting Metro to dismiss
the votes. Mr. Griffin said there was a vote taken. A
letter was sent to all property owners. The letter said
that Eagles Harbor wants to be annexed into the Metro
District. They (Eagles Harbor) will be taxed on the basis
of this vote. The property owners will be required to repay
$1 million (estimated cost) to have the sewer line installed
in Eagles Harbor (collection system and trunk line) and
stubbed out to each lot. Chairman Haynie wanted to know the
vote count. Mr. Griffin said there were 140 total votes
received out of a potential of 199 lots. The vote count was
125 yes, 14 no and 1 abstained. Commissioner Monaghan asked
if the 14 no votes had septic tanks. A representative from
Eagles Harbor said some no votes were homeowners with septic
tanks, but not all. There were some property owners with
septic tanks that voted yes. Commissioner Monaghan stated
he would like to see a letter from the Eagles Harbor
Homeowners Association requesting annexation into the Metro
District and stating the vote count. Mr. Hemphill said the
Board is asking for a summarization of all events
(annexation, vote count, front foot assessment, etc) to be
in a letter form so the Board can take action on the
letter. Chairman Haynie said the letter will need to
include a request for front foot assessment. Mr. Hemphill
said the letter should state that the homeowners understand
they will be taxed based on a front foot assessment. Mr.
Griffin said the homeowner association will compile the
letter. He asked if the Board would grant permission for
him to meet with Mr. Hemphill to start the annexation
process. The Board was in agreement for Mr. Griffin and Mr.
Hemphill to meet with Mr. Watson to start the annexation
process.
e.
General Obligation Bond (GO Bond) Resolution
Manager Coleman said the GO
Bond Resolution will be ready to adopt and sign at the next
meeting.
X.
Commissioner Watts made a motion to go into Executive
Session to receive legal advice and to
discuss a contractual
matter; Commissioner Monaghan seconded, and the motion was
unanimously
approved.
XI.
The meeting returned to open session. No action was
taken during executive session.
XII.
With no further business, the meeting was adjourned.
|
