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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
January 9, 2008
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, January 9, 2008 at 3:00 p.m., in the Training
Room of Greenwood Metropolitan District Technical Service
Facility, 110 Metro Drive.
In attendance:
Commissioner Bob Haynie,
Chairman Richard Coleman Paige
Holley
Commissioner Byron Smith,
Vice Chairman George Martin
Marsha Meyer
Commissioner Gene Hancock,
Secretary Marion Boone Bill Parrott
Commissioner Michael G.
Monaghan
Wayne Daniel Jamie Peeler
Commissioner Henry
Watts Richard
Gentry Steve Pohlman
Commissioner Tim Burke
Roy Hemphill
Brian Waldrep
I.
Chairman Haynie called the meeting to order and Mr.
Martin gave the invocation.
II.
Chairman Haynie gave the statement of compliance with
the notification provision of the Freedom
of Information Act.
III.
Proposals for Permanent Flow Monitoring Services
Proposals were received from
the following:
PB America
Compliance EnviroSystem, LLC
Frazier Engineering
Staff will review the
proposals to ensure they are in compliance with the
specifications. If the bids are in compliance, the bids
will be awarded to the apparent low bidder at the next Board
Meeting.
IV.
Commissioner Monaghan made a motion to approve the
December 12, 2007 minutes as
submitted; Commissioner
Smith seconded, and the motion was unanimously approved.
V.
Financial Report
Manager Coleman noted the
financials that are presented are for November, 2007. There
were audit adjustments in the year to date numbers. Manager
Coleman said the year-to-date totals reflects that the audit
adjustments have been made. Commissioner Monaghan commented
that the depreciation number is added back in and Metro is
in good shape without a rate increase (through November).
He noted this was without the tax revenue money. Manager
Coleman said the tax revenue money is not for operations and
maintenance; it was for debt retirement only. Commissioner
Monaghan asked if he should add the $760,986 (debt
retirement) back. Manager Coleman said he thought the money
was for the Revenue Bond. Commissioner Monaghan commented
the last report CPW received on water usage was not too
bad. Commissioner Hancock inquired on the effect of Fuji’s
X-ray plant closing. Manager Coleman said that he did not
think there would be any noticeable change. Commissioner
Hancock asked about the process that Fuji will no longer be
doing. Mr. Waldrep said that process is not water
intensive. He said in the past Fuji would notify Metro if
the permitted amount was going to change. Commissioner
Monaghan would like for Mrs. Grogan to explain the audit
entries at the next meeting. Commissioner Monaghan said
that he did not understand why “no report” was written for
some departments even though there was a report for each
department. Manager Coleman said he thought that meant
there were no comments or explanation for that particular
department. Commissioner Monaghan suggested using “no
comment”.
VI.
Service Reports
a.
Collections Systems
Chairman Haynie asked for an
update on the Folly Bend situation. Mr. Daniel said right
now everything seems to be holding up. He said the golf
course is still a mess, but that is not Metro’s
responsibility. Mr. Daniel said since his report Metro has
received 2” of rain and there was some sinking above that
site. Metro has checked the area and there are no voids
like the other area. Commissioner Monaghan asked what will
prevent the area from washing out again. Mr. Daniel said
the developer has now piped the discharge across the
right-of-way. Commissioner Watts commented that the low
pressure systems are breaking even. Mr. Daniel said that is
correct. Chairman Haynie reminded the Board that the
initial start-up cost is not included. Mr. Martin said that
Puckett’s Ferry is still considering whether or not they
want Metro to maintain their low pressure system. Metro
staff has already gone out and evaluated the system. Mr.
Daniel said most of the tanks are accessible, but out of 130
cut-off valves Metro has found three. Commissioner Monaghan
wanted to confirm that during the initial discussion
regarding Puckett’s Ferry and it was determined that if
Metro was to take over the system Puckett’s Ferry would have
to pay to bring it up to Metro’s standards. Chairman Haynie
and Commissioner Hancock both agreed that was correct. Mr.
Martin said Metro would like to ask Puckett’s Ferry to
uncover the cut off valves or pay Metro to uncover the
valves. Mr. Daniel said they only did a top side
evaluation. They looked for control boxes, cut off valves
and tanks. Commissioner Monaghan asked if the Board agreed
there would have to be some compensation for taking over.
Chairman Haynie said absolutely. Commissioner Burke noted
in the service call report only one call was received for
the month of December at Stoney Point. Mr. Daniel said
Metro received 347 calls and 42 of them were on low pressure
systems.
b.
Engineering
Commissioner Monaghan wanted
to know how much Greenwood Fabricating and Plating (GFP)
paid in fines and sampling fees in 2007. Mr. Waldrep
estimated $48,000. Chairman Haynie asked how much longer
Metro will charge GFP for sampling. Mr. Waldrep said Metro
is trying to obtain a history of no violations. He said
during the month of November GFP had a problem within their
system. Commissioner Monaghan inquired if this issue will
ever be resolved. Commissioner Monaghan asked if the
$48,000 was just fines or did that amount include sampling
fees. Mr. Waldrep replied the majority of the money is from
sampling fees. Commissioner Watts asked if this was
something that was indicative of a plating industry. Mr.
Waldrep said the plating industry is a sensitive industry.
The plating industry is the most regulated and has the most
sensitive of limits. Commissioner Watts asked if Metro
thought GFP should budget a certain amount of money for
violations. Commissioner Hancock wanted to know when Metro
started treating for metals. Manager Coleman said copper,
silver and other metals like that are toxic to the bugs at
the treatment plant. He said metals have been on the
permits for the last ten to fifteen years and it makes Metro
more aware of the problem. Metals have always been on the
pretreatment permits. Manager Coleman said as Metro’s
permit limits get lower the pretreatment permits will have
to coincide too; it’s not that copper is more toxicity or
less toxicity than it used to be. Commissioner Hancock said
that copper is naturally occurring in the stream at West
Alexander. Mr. Peeler said as far as industry affect on
wastewater treatment, a textile mill or food cannery, they
give the treatment plant high oxygen demand waste; meaning
the waste will need a lot of air. Mr. Peeler said for an
industry like that the treatment plants can work with them
by installing more aeration basins and/or make the industry
pretreat their waste. A metal finisher is very difficult to
handle something that they are discharging to the plant
because instead of having to treat for example 80,000
gallons of water with a concentration of some metal; when
the water gets to the plant, the plant has 2 million gallons
of water that has the metal in it. Mr. Peeler said it is
more economically feasible and better for the treatment
plant for the industry to handle it at their discharge. Mr.
Peeler explained the situation of a metal finisher in Cayce,
South Carolina and the problems caused for the treatment
plant. Commissioner Monaghan inquired on the feedback Metro
is or is not receiving from GFP. Mr. Waldrep said GFP’s
equipment supplier has said they had a defected product.
The equipment supplier supplied GFP with several new
filters. GFP has a process which allows them to store the
discharge if a problem does arise. Commissioner Watts
inquired if GFP operates 24 hours a day. Mr. Waldrep
replied for the most part they do. Mr. Martin said that
Metro is required to fine them. He reminded the Board that
EPA said that Metro was not aggressive enough with fines.
Commissioner Monaghan said it is not a matter of fining
them. He hoped GFP would have some kind of progress.
Commissioner Monaghan inquired if Metro coordinated with Dr.
Roger Stevenson regarding the redesign of the Genetic Center
line. Mr. Waldrep said Dr. Stevenson called to inform Metro
that they would not be doing the reflection pond. He said a
preliminary plan has been given to Dr. Stevenson. Dr.
Stevenson said that the revised plans are alright with him.
Commissioner Monaghan suggested that all correspondence to
Dr. Stevenson be in writing. Mr. Waldrep said that Metro
has another property on Spring Street and Metro is working
with the owner of that property regarding the layout.
Commissioner Hancock wanted to know what Metro was doing
where the old Park Seed Company used to be. Mr. Waldrep
replied Metro is just trying to layout the line.
c.
I/I Abatement
Commissioner Watts inquired
if the Oregon Street Project was complete. Mr. Martin
replied yes it is complete. Chairman Haynie wanted to know
if the contractor for the Shrine Club Road project would be
penalized for going over the 90 days. Mr. Boone said a
letter was written to the contractor informing them they are
in serious danger of being assessed liquidated damages. A
completion schedule has been provided. The contractor
thinks they reached substantial completion in November.
Currently there are two grinder pumps that need to be
installed. The contractor has had some problems with parts
and two of the pumps are on backorder. The contractor is
working on the punch list items. Mr. Boone said part of the
delay is on the contractor and part of it is their supplier
for the pumps. Chairman Haynie asked if Metro will be
penalized if the grant is not closed within a certain time
frame. Mr. Martin said Metro has until March to complete
this grant. Commissioner Watts wanted to know how much
longer Chandler will be working on Cambridge Avenue. Mr.
Martin said Metro had a problem that developed around lunch
time today and it will be discussed later during the
meeting.
d.
Maintenance
Chairman Haynie wanted to
know how the trip to the Gorman-Rupp Pump facility in
Mansfield, Ohio went. Mr. Martin replied that Mr. Clark and
Mr. Waldrep both went. Mr. Waldrep said the trip was very
educational.
e.
Wilson Creek
Chairman Haynie wanted to
know the final amount Metro received for the timber at
Wilson Creek. Mr. Pohlman replied Metro received
$18,815.27. Commissioner Monaghan inquired on the status of
the pipe from Krah. Mr. Martin responded Metro received
final drawings from the design engineer earlier this week.
Currently the design is being reviewed by Metro staff.
VII.
Action Items
a.
Consideration of Root Control Project
Chairman Haynie said staff
is requesting to stay with Duke’s Root Control. By staying
with them that will continue the warranty Metro currently
has with them. Commissioner Monaghan said that he will go
along with staff’s recommendation, but he feels competitive
bids are a better way to go to keep everything low and the
Supplier’s honest. Mrs. Meyer said staff does agree with
that; this is a unique situation.
Commissioner Hancock made a
motion to continue with Duke’s Root Control for chemical
treatment of roots in the sewer lines for an estimated price
of $128,634; Commissioner Smith seconded, and the motion was
unanimously approved.
b.
Magnesium Hydroxide Slurry for West Alexander
Mrs. Meyer said to Metro’s
knowledge Premier Chemicals is the only known supplier of
natural magnesium hydroxide slurry. She stated that is why
historical information was supplied in the packet. Mrs.
Meyer said the hybrid that West Alexander has been using is
not working properly. Chairman Haynie wanted to know what
the yearly usage is. Mr. Peeler said historically he orders
eight trunk loads a year of the true synthetic magnesium (“mag”)
hydroxide slurry. Chairman Haynie asked how many tons are
in a truck load. Mr. Peeler replied it is usually around 13
½ to 14 dry tons. Commissioner Monaghan said a truck load
is usually around 40,000 pounds. Mr. Peeler said it will be
gross weight. The price is on a dry product. Mr. Peeler
explained the situation with using the hybrid mag.
Commissioner Monaghan wanted to know how much extra this
will cost Metro. Mr. Peeler said on an annual base Metro is
looking at a $2000 difference. He said with the hybrid
product that he is currently using they are using 1 ½ times
more than what he would use with the synthetic mag.
Commissioner Monaghan made a
motion to approve Brenntag as the new supplier of the
synthetic magnesium hydroxide slurry; Commissioner Hancock
seconded, and the motion was unanimously approved.
VIII.
Miscellaneous Administrative Matters
a.
Partnership / Economic Alliance
Chairman Haynie said there
is no new information to report.
b.
Cambridge Avenue
Mr. Boone said the Cambridge
Avenue Project is going well. Chandler is working at a fast
pace trying to finish the project as quickly as possible.
Commissioner Monaghan wanted to know how far on Cambridge
will the project go. Mr. Boone replied the project will go
up to South Ames St. Metro is trying to do this project is
in phases so the road is only partially closed. Mr. Boone
said the sewer line is about 90 years old. He said the
service lines are in worse shape than the collection lines.
Metro has not been able to do some of the repairs they
wanted to make on the service lines due to the conditions of
the service lines. Mr. Boone said another phase was started
today in front of National Healthcare. It was discovered
that the water line will need to be rerouted. Metro and CPW
are working on resolving this. Mr. Boone provided detailed
handouts to the Board regarding this particular issue. He
noted the last page is the cost estimate from Chandler; a
high percentage of the $91,000 was going to be spent on the
repairs anyway. Currently there are a number of sewer
repairs that cannot be made until the water line is
rerouted. Chairman Haynie wanted to know the net cost of
the repair. Mr. Boone responded about 70% of the $91,000
Metro would have paid even if this issue had not arisen. He
said the cost is for the sewer line; Metro does not know the
cost for the water line. Chandler will be working on both
the water and sewer line.
Commissioner Monaghan made a
motion to approve the change order from Chandler
Construction Services, Inc in the amount of $91,000;
Commissioner Hancock seconded, and the motion was
unanimously approved.
c.
Wilson Creek Phase 1B
Manager Coleman said the
pre-construction meeting for Wilson Creek is tentatively
scheduled for Thursday, January 24th or Thursday,
January 17th. He wanted to know if any of those
dates would not work for the Board. Manager Coleman said
the meeting should be around 2:00 pm and only last an hour.
The dates have not been confirmed with the contractor.
Chairman Haynie said the Board is not required to attend,
but can if they would like. Chairman Haynie asked for an
email to be sent confirming the date of the preconstruction
meeting once the contractor has been notified. Manager
Coleman informed the Board that DHEC is meeting tomorrow
with the contract engineer regarding the erosion control
issues.
IX.
Old Business
a.
Information Concerning Bond Pricing
Manager Coleman handed out
information on the bond price. The net amount Metro will
pay is 4.5956%. The closing date will be Wednesday, January
23, 2008; the chairman and secretary will need to sign the
bond documents. Metro should receive the money on Thursday,
January 24, 2008. The bond amount is $32,160,000.
b.
Expansion to Technical Service Facility (TSF)
Commissioner Monaghan wanted
to know the status of the expansion at TSF. Mr. Martin said
staff is reviewing the final set of plans. Manager Coleman
said the plan is to advertise for bids in mid January and
receive the bids in February. The plan is to award the bid
in March.
c.
Grants
Commissioner Monaghan
inquired if Metro is looking into any federal grants. Mr.
Gentry responded Metro is not looking at federal grants, but
the state has opened up the competitive grants. The
deadline for the competitive grants is February 1st.
Mr. Gentry said there are a lot more restrictions on the
grants. He said in the past Metro did not have to tell what
the grant would be used for, but now Metro will need to fill
out a lot more paperwork giving details of how the grant
money will be used.
d.
Eagles Harbor
Mr. Coleman informed the
Board that he had received a call from Commissioner Hunter
at DHEC. Commissioner Hunter wanted Metro to hold the
$990,000 apportions from last year’s budget that would go
toward Eagles Harbor. Manager Coleman said he made the
stipulation that Metro hold the money, and not proceed with
the project until all the funding for the project was in
place. Manager Coleman reminded the Board of the Eagles
Harbor issue and Metro’s stance on the issue. Currently,
Eagles Harbor is voting by mail on whether or not they would
like to annex in the Metro District. Commissioner Monaghan
inquired if that was the DHEC money. Manager Coleman
responded yes, that is the DHEC money. Mr. Hemphill said
Metro is being asked to be the escrow agent for a project
that may or may not occur. Commissioner Burke said right
now Eagles Harbor is not in the Metro service district.
Manager Coleman said there is some litigation with the
developer that is scheduled to come up in April.
Commissioner Monaghan asked if Metro accepted the money is
there any obligation by Metro to do the project. Mr.
Hemphill said that Metro will need to have in writing what
their duties are as the escrow agent. Mr. Hemphill said
Metro is being asked to be custodian of State taxpayer’s
money in a project that may or may not exist. He said Metro
will need to find out what their duties are by holding the
money. Chairman directed Manager Coleman and Mr. Hemphill
to get with Commissioner Hunter from DHEC to help clarify
some of the issues. Manager Coleman said Metro has not
received the money.
X.
Commissioner Hancock made a motion to go into
Executive Session to receive legal advice;
Commissioner Smith seconded,
and the motion was unanimously approved.
XI.
The meeting returned to open session. No action was
taken during executive session.
XII.
Commissioner Monaghan made a motion to allow an
amendment to the motion earlier in the
meeting to approve the
December 12, 2007 meeting minutes; Commissioner Smith
seconded, and
the motion was unanimously
approved.
The following motion was
added to the December 12, 2007 meeting minutes.
A motion was made and
properly seconded to award a contract to Chandler
Construction Services to install approximately 3200 linear
feet of 72 inch diameter trunk line manufactured by Krah
Pipe near the Wilson Creek WWTP. Due to the uniqueness of
this pipe and it being the product of such advanced
technology, utility construction firms qualified to install
it are limited. As such, the Commission decided to forego
competitive bidding pursuant to its procurement policy on
the basis that the installation of the Krah pipe is so
highly specialized. The contract price with Chandler was
the product of negotiations.
XIII
With no further business, the meeting was adjourned
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