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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
February 27, 2008
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, February 27, 2008 at 3:00 p.m., in the Training
Room of Greenwood Metropolitan District Technical Service
Facility, 110 Metro Drive.
In attendance:
Commissioner Byron Smith,
Vice Chairman George Martin Bill Moore
Commissioner Gene Hancock,
Secretary Gayle Grogan Danny Ware
Commissioner Michael G.
Monaghan Roy Hemphill Tony Williamson
Commissioner Henry
Watts Paige Holley
Commissioner Tim Burke
I. Vice
Chairman Smith called the meeting to order and Mr. Martin
gave the invocation..
Vice Chairman Smith gave the statement of compliance with
the notification provision of the
Freedom of Information Act.
I.
Report on Wilson Creek Upgrade
Mr. Danny Ware of Davis and
Floyd, Inc. distributed minutes from the monthly progress
meeting to the Board. The contractor is on schedule of the
first submitted schedule. The handout contains photographs
of the construction activities. Commissioner Monaghan
inquired if the electricity was hooked up in the
construction trailer. Mr. Ware said the electricity is
connected and they are working with Duke Energy on the
relocation of electricity to the construction area. Mr.
Ware said the overhead electrical power feeding the plant is
going right through the future BNR basin. The construction
plans stated it will need to be relocated; Davis and Floyd,
Inc is working with Duke Energy. Duke Energy will relocate
the line and they have given Davis and Floyd, Inc cost
options. Duke Energy has agreed to let the contractor
install the duct per the plans and Duke Energy will pull
their line through the duct bank. Duke will supply from the
road to the main electrical station. Duke will permanently
maintain that section of line. The cost for this is $4,000
which Davis and Floyd, Inc feels is a reasonable estimate.
Davis and Floyd, Inc has asked Wharton-Smith for credit for
taking the supply feed line out of their part of the
construction. There is a difference in the supply feed
line. Davis and Floyd, Inc had 4 inch conduit and Duke
Energy is requiring 6 inch conduit. They will provide the
Board with a contract price change from Wharton-Smith.
Commissioner Watts asked for an update on the concrete
cracks at the WAS/RAS building. Mr. Ware said a letter has
been sent to the contractor expressing a need for this to be
resolved. The contractor responded that they did everything
in accordance to the plans and specifications. The
contractor does not feel responsible. Davis and Floyd, Inc
has spoken to the concrete specialist and are waiting for a
response. The cracks do not seem to be getting worse.
Davis and Floyd, Inc recommends for Metro to reach an
agreement with the Phase 1A contractor and wait until the
contractor for Phase 1B is finished before the contractor
for Phase 1A repairs the crack.
Commissioner Monaghan made a
motion to approve the January 23, 2008 minutes as mailed;
Commissioner Hancock seconded, and the motion was
unanimously approved.
IV.
Financial Statement:
Commissioner Burke asked if
the negative contract services amount is due to a billing
procedure. Mrs. Grogan said it is where Metro reimbursed
itself for the issuance cost of the 2008 Revenue Bond.
V.
Action Items
a.
Recommendation for three service trucks
Staff recommends that the
low bidder, Burns Automotive, be awarded the contract.
Commissioner Monaghan made a
motion to award the three service trucks bid to the low
bidder, Burns Automotive (vehicle 1 $33,890 and vehicle 2 (2
trucks) $70,580); Commissioner Burke seconded, and the
motion was unanimously approved.
b.
Recommendation for push camera
Staff recommends that the
low bidder, VCam, be awarded the bid.
Commissioner Monaghan made a
motion to award the push camera bid to the low bidder, VCam,
for the amount of $7,190; Commissioner Hancock seconded, and
the motion was unanimously approved.
c.
Recommendation for amphibious vehicle
Bost Argo ATV Sales included
in their bid a $500 discount if the purchase was before
March 31, 2008. This would make their bid $16,681.55.
Staff recommends that the low bidder, Bost Argo ATV Sales,
be awarded the contract.
Commissioner Monaghan made a
motion to award the bid to Bost Argo ATV Sales for the
amount of $16,681.55; Commissioner Hancock seconded, and the
motion was unanimously approved.
VI.
Old Business
a.
Assets Management Policy
Commissioner Monaghan asked
if his recommendations were included in the assets
management policy. Mr. Martin replied yes, they are.
Commissioner Monaghan moved
to approve the Assets Management Policy as submitted;
Commissioner Watts seconded, and the motion was unanimously
approved.
b.
Technical Service Facility (TSF) Expansion
Mr. Moore said the mandatory
pre-bid meeting was held this morning and there were 13
contractors in attendance. They are expecting 8 to 9 bids.
The contractors had no questions. Some of the contractors
looked around the building after the meeting. Bids will be
received on Wednesday, March 12, 2008 at 3:00 pm at TSF.
Metro should receive a recommendation from Davis and Floyd,
Inc a few days after bids have been received.
VII.
Commissioner Monaghan made a motion to go into
Executive Session to receive legal advice and discuss a
personnel matter; Commissioner Watts seconded, and the
motion was unanimously approved.
VIII.
The meeting returned to open session. No action was
taken during executive session.
IX.
With no further business, the meeting was adjourned.
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