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GREENWOOD METROPOLITAN DISTRICT

MINUTES OF THE October 8, 2008

Regular meeting

The regular meeting of the Greenwood Metropolitan District Commission was held Wednesday, October 8, 2008 at 3:00 p.m., in the Training Room of Greenwood Metropolitan District’s Technical Service Facility, 110 Metro Drive, Greenwood, SC 29646.

In attendance:

Commissioner Bob Haynie, Chairman            Richard Coleman        Brooks Jackson

Commissioner Byron Smith, Vice Chairman   George Martin            Marsha Meyer

Commissioner Gene Hancock, Secretary        Marion Boone             Bill Moore

Commissioner Michael G. Monaghan            Thomas Cannon           Jamie Peeler

Commissioner Henry Watts                            Daniel Clark                Chris Trainor

Commissioner Tim Burke                               Wayne Daniel              Brian Waldrep

Roy Hemphill              John Walhs

                                                                        Laudon Hobby            Bill Weeks

                                                                        Paige Holley               Lenny White

                                                                        Ricky Holley               Ben Wofford

I.          Chairman Haynie called the meeting to order and gave the statement of compliance

        with the notification provision of the Freedom of Information Act.

II.          Mr. Martin gave the invocation.

III.          Bids for Wilson Creek Trunkline Sewer Replacement Phase II and Phase III

The engineering firm will review the bids to assure compliance with the specifications.  If the bids are in compliance with the specifications, the bid will be awarded to the responsible low bidder at the next Board Meeting.

IV.          Update on TSF Expansion

Mr. Bill Moore of Davis and Floyd, Inc. (D&F) handed out a bi-weekly progress update.  The interior work is progressing nicely.  The electrical rough-in work has been inspected by the City and County.  Half of the interior sheetrock  is installed.  Wall receptacles are in place.  The HVAC ductwork is continuing as planned.  The roof parapet structure and initial EIFS system is almost complete.  The contractor is working on the cracks in the concrete slabs.  The masonry block and brick are complete on the north end.  The contractor will start work on the south end.  The roof drains have been tied into the collection piping.  D&F has not received pay request #5.  The pay request will include two change orders that the Commission approved.  During the next two weeks the contractor plans to install insulation in the interior walls, complete installing the sheetrock, finish the HVAC ductwork, finish the masonry work and the EIFS system installation will be completed.  Progress over the next month will appear to be slow.  The contractor will begin work on installation of the windows and start with some of the restoration work in the existing building.  Commissioner Watts inquired if the contractor is still expected to complete the work by February, 2009.  Mr. Moore replied according to the contractor’s schedule the work will be completed in February. 

V.          Commissioner Hancock made a motion to approve the September 10, 2008 minutes

          as mailed; Commissioner Watts seconded, and the motion was unanimously approved. 

          Chairman Haynie abstained from voting since he did not attend the

          September 10^th meeting. 

VI.          Service Reports

a.      Collection Systems

Commissioner Monaghan inquired about the sink hole that was reported on Richardson Drive.  Mr. Daniel said his department informed the inspector for that project about the sink hole.  The inspector was to contact the contractor. 

b.     Engineering

Commissioner Watts wanted to know when will the work begin on the City Pond Project.  Mr. Waldrep replied the contractor started clearing the road access on Monday.  Commissioner Monaghan asked if the engineer would have somebody at the site each day.  Mr. Waldrep said they would have someone visit the job occasionally, but Metro would have a daily inspector on the job. 

c.      I/I Abatement

Commissioner Monaghan asked if Metro has an agreement to maintain the grinder pumps for Charleston Place, Harborside and Newport.  Mr. Martin said in the letter of acceptance from Metro it states that Metro agrees to maintain, own and operate the low pressure system including the grinder pumps.  The construction permit will not be issued if Metro does not agree to maintain the grinder pumps.  Commissioner Burke said the Greenwood County Building Department requests that Metro meet on-site with the contractor and/or owner of the site and Metro will need to sign off on the grinder pumps prior to the construction permit being issued for the house.  Commissioner Monaghan wanted more information concerning BP Barber gathering information for the GIS System.  Mr. Boone said the work BP Barber performed was related to finishing their contract.  Commissioner Monaghan said the report said this was for new construction.  Mr. Boone said it was new construction projects that were included in the original contract.  Commissioner Monaghan wanted to know when BP Barber will no longer work on the GIS.  Mr. Martin said BP Barber is completing their work on the GIS.  Commissioner Monaghan asked for an explanation of the flow monitoring program.  Mr. Boone and Mr. Martin explained the flow monitoring program and how Metro will use the information that is gathered from the flow monitoring.  Chairman Haynie asked for an update on the Centennial Hall Project.  Mr. Moore said he has met with Lander regarding the punch list; Lander will address all punch list items.  Lander hopes to have completed the punch list by November. 

d.     Other Service Report Questions

Commissioner Monaghan inquired about the bid that Metro received today.  He is not clear on how Metro is going to work this.  Commissioner Monaghan asked if the Commission decided to do the entire project or just half of it.  Mr. Martin said the direction he was given was to get unit prices on both projects.

VII.          Action Items

a.      GMD’s Grievance Policy

Chairman Haynie said the new policy would be the same policy as CPW.  Chairman Haynie reminded them that the Commissioners are the grievance committee.  Commissioner Monaghan asked for the wording “in writing” to be added to the last sentence under step 2.  Mr. Martin asked if Metro could change the sentence to read “Supervisors and department heads shall have 3 work days to render a decision in writing.”  Commissioner Monaghan said that would be fine with him.  Commissioner Hancock said the decision should always be in writing.  Commissioner Monaghan wanted to know what is the probationary time limit.  Mr. Martin said the limit varies for each job.  Commissioner Burke asked if all employees have an annual evaluation.  Mr. Martin said the annual evaluations are performed in June of each year and an evaluation at the end of the probationary period as well.  Commissioner Monaghan said the policy does not say how long the probationary period is.  Mr. Martin replied that is because not all jobs have the same probationary period; some are 3 months, some 6 months and some jobs are 9 months.  Mr. Martin said Metro informs the employee before they are hired of the probationary period.  Commissioner Burke said to make sure the probationary period length was presented in writing to all new employees. 

Commissioner Monaghan made a motion to delete section 21 as written in the current policy and approve section 21 as presented adding “in writing” to the last sentence in step 2; Commissioner Smith seconded, and the motion was unanimously approved. 

Note: First tape ends.  The rest of the minutes are from notes taken by Paige Holley.

b.     Consideration of Rates for FY 08/09

Commissioner Burke made a motion to approve the sewer rates as advertised; Commissioner Hancock seconded the motion, and the motion was approved.  Commissioner Monaghan opposed the motion.

VIII.          Old Business

a.      Vehicles

All vehicles that were taken to the auction were sold. 

b.     Turner Branch

Commissioner Monaghan wanted to know when will the Turner Branch Project start.  Mr. Martin replied the project started on Monday, October 6^th.

c.      Credit Card Points

Commissioner Monaghan inquired if anyone at Metro had redeemed the credit card points.  Manager Coleman replied no, the points have not been redeemed. 

d.     Section 8 Housing

Mr. Martin reported that utilities are included in the figures for Section 8 housing.

IX.          Commissioner Watts made a motion to go into Executive Session to discuss

            a contractual matter; Commissioner Smith seconded, and the motion was

            unanimously approved. 

X.          The meeting returned to open session.  No action was taken during executive session.

XI.          With no further business, the meeting was adjourned.