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Commission Minutes

GREENWOOD METROPOLITAN DISTRICT

MINUTES OF THE November 28, 2007

Regular Meeting

The regular meeting of the Greenwood Metropolitan District Commission was held Wednesday, November 28, 2007, at 3:00 p.m., in the Board Room of CPW/Greenwood Metropolitan District Administrative Building, 121 West Court Avenue.

In attendance:

Commissioner Bob Haynie, Chairman             Richard Coleman        Marsha Meyer

Commissioner Byron Smith, Vice Chairman    Gayle Grogan              Bill Moore

Commissioner Gene Hancock, Secretary        Roy Hemphill              Laurie Smith

Commissioner Michael G. Monaghan             Paige Holley                Danny Ware

Commissioner Henry Watts

Commissioner Tim Burke

1. The recording system toggle was not placed in the up position therefore the meeting was not recorded.  The minutes are based on notes from Paige Holley. 

2. Chairman Haynie called the meeting to order and Commissioner Hancock gave the invocation.

3. Chairman Haynie gave the statement of compliance with the notification provision of the Freedom of Information Act.

4. Bids for Vehicle Maintenance

Vehicle Maintenance bids were received from the following vendors:

Fine Automotive

Mr. Lube

TP’s Automotive

Ballentine Ford

Burton Center

Brooks Truck and Equipment

Greenwood Equipment

Staff will review the bids to assure compliance with the specifications.  If the bids are in compliance, the bids will be awarded to the apparent low bidder, of each section at the next Board Meeting.

5. Audit Summary

Mrs. Laurie Smith with Elliott Davis presented the audit to the Board.  Greenwood Metropolitan District received an unqualified opinion.  Mrs. Smith will be at the next board meeting (Dec 12, 2007) to answer questions on the audit from the Board. 

6. Wilson Creek Update

1A – Final change order summary was distributed.  There are still some programming issues.  Punch list items were to be completed by November 8^th.  Metro should receive the final bill around the 1^st or 2^nd week of December. 

1B – Bids will be received on Wednesday, December 5^th.  There were 10 “prime” contractors in attendance for the pre-bid meeting.  Two contractors have said they will not bid.  Wilson Creek Phase 1B is a 2 ½ year project.  Estimated cost is $30 – 35 million.

Commissioner Hancock made a motion to approve change order #20, Commissioner Burke seconded; and the motion was unanimously approved.

7. Commissioner Smith made a motion that the minutes from the October 24, 2007 Regular Meeting be approved as amended and the minutes from the October 24, 2007 Public Hearing be approved as mailed and Commissioner Hancock seconded.  The motion was unanimously approved.

8. Financial Report

Metro is still behind on sewer revenues.  The amount of water consumption has decreased.  Monaghan inquired if Metro has received a bill from Lander University.  Manager Coleman responded no, Metro has yet to receive a bill. 

9. Action Items
   1. Recommendation on Microsoft Operating License Renewals

Commissioner Hancock made a motion to approve the quote from CDW-G in the amount of $10,393.72 (this is for 32 computers); Commissioner Watts seconded, and the motion was unanimously approved.

10. Miscellaneous Administrative Matters
    1. Partnership / Economic Alliance

Commissioner Monaghan said that he and Chairman Haynie are scheduled to have a financial meeting at the end of the month. 

2. Technical Service Facility Expansion

The plans should be ready to present to the Board on Wednesday, December 12^th.  Davis and Floyd is expecting to bid the project around the middle of February.  Construction is expected to start in March.  The anticipated completion date is November or December of 2008.

3. Trees at Wilson Creek

Commissioner Monaghan inquired if the trees at Wilson Creek have been cut yet.  Manager Coleman responded that as of yesterday they have not.

4. City Pond Trunkline.

Commissioner Monaghan inquired on the status of the City Pond Trunkline Project. Manager Coleman responded the design phase is estimated to be 80% complete.

5. Eagles Harbor

Commissioner Monaghan inquired if there was anything new to report on Eagles Harbor.  Manager Coleman responded nothing new to report.

11. Commissioner Smith made a motion to go into Executive Session to discuss a contractual matter and receive legal advice; Commissioner Watts seconded, and the motion was unanimously approved. 

12. The meeting returned to open session.  No action was taken during executive session.

13. With no further business, the meeting was adjourned.