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Commission Minutes
GREENWOOD METROPOLITAN DISTRICT
MINUTES OF THE
November 14, 2007
Regular meeting
The regular meeting of the
Greenwood Metropolitan District Commission was held
Wednesday, November 14, 2007 at 3:00 p.m., in the Training
Room of Greenwood Metropolitan District Technical Service
Facility, 110 Metro Drive.
In attendance:
Commissioner Bob Haynie,
Chairman Richard Coleman Roy
Hemphill
Commissioner Byron Smith,
Vice Chairman George Martin Paige
Holley
Commissioner Gene Hancock,
Secretary Marion Boone Marsha Meyer
Commissioner Michael G.
Monaghan
Daniel Clark Jamie Peeler
Commissioner Henry
Watts Wayne Daniel
Steve Pohlman
Commissioner Tim
Burke Gayle
Grogan Brian Waldrep
I.
Chairman Haynie called the meeting to order and Mr.
Martin gave the invocation.
II.
Chairman Haynie gave the statement of compliance with
the notification provision of the Freedom of Information
Act.
III.
Commissioner Hancock made a motion that the minutes
from the October 10, 2007 Regular Meeting be approved as
mailed and Commissioner Smith seconded. The motion was
unanimously approved.
IV.
Service Reports
a.
I/I Abatement
Commissioner Monaghan asked
if staff has solved Billy Baer’s problem. Mr. Boone
responded he has met with his plumbers and builder. They
discussed the options available in order to expand the
building. Mr. Boone has not heard anything back from Mr.
Baer or the builder. The sewer line runs under the edge of
the foundation of the building. They want to add onto the
building which would encroach more on the right-of-way.
Since it is an end of the line manhole, Metro has informed
them that they could fill the line with flowable fill and
abandon the manhole. They would then set a new manhole on
the upper side of the building. Commissioner Monaghan
commented that would be costly. Mr. Boone said it would be
some cost, but a lot less than Mr. Baer moving the line.
b.
Wilson Creek
Chairman Haynie asked if the
plant was running good with the upgrade. Mr. Pohlman
responded everything is running good. Manager Coleman
inquired if the contractor had finished the punch list on
phase 1A. Mr. Pohlman replied the contractor has not
finished. There are still about 13 items left to address.
c.
General Service Report Information
Commissioner Monaghan stated
the Board does read through the reports and they are very
good. He said the reason the Board does not ask a lot of
questions is due to the amount of detail that is included in
the reports.
V.
Action Items
a.
Consideration of bids for an Easement Machine
Staff recommends that the
low bid of $26,318.92 by Adams Equipment be accepted.
Although two exceptions were taken by Adams Equipment, they
pertained to the height and length of the trailer and will
not affect the integrity or performance of the machine.
Commissioner Watts made a
motion to award the bid to Adams Equipment in the amount of
$26,318.92; Commissioner Smith seconded, and the motion was
unanimously approved.
b.
Consideration of request from Summerset to annex into
the Metro District
Mr. Hemphill showed the
Board where Summerset is located and the location of the
nearest Metro trunkline. Mr. Hemphill said part of the
property is in the district and part of it is not. The
developer is requesting the balance of the property to be
annexed into the district. Commissioner Monaghan asked if
there was a collection line already in existence that Metro
will need to inspect it. Manager Coleman said the developer
will first need to install the collection lines. Chairman
Haynie stated once the petition is accepted it will then go
to the County for annexation. Commissioner Monaghan asked
if Metro has a trunkline near the property. Manager Coleman
pointed out on the map the location of the nearest
trunkline. Mr. Waldrep said the developer will need a low
pressure pump on the lake side of the property and then the
developer will extend the gravity line on the Charlie B’s
side. There will be a combination of gravity and pump
station. Mr. Waldrep said that Metro has looked at the
developer’s plans. Manager Coleman noted the entire
property does not gravity into the trunkline. Mr. Hemphill
said the resolution that he has prepared is standard. The
resolution states that Metro has accepted the petition and
passed the matter to County Council for their action.
Commissioner Hancock made a
motion to accept the petition from Summerset to annex into
the Metro District; Commission Watts seconded, and the
motion was unanimously approved.
c.
Biosolids Distribution Procedure
Chairman Haynie said the
Board requested a procedure for the biosolids distribution.
Chairman Haynie asked if part of the application includes a
waiver for Metro being on the property. Mr. Peeler said
Metro does not have a waiver. Mr. Pohlman said Metro does
require the landowner to sign the application. Mr. Peeler
said the focus on the procedures has been the process side;
Metro has not looked at it from the liability side. Mr.
Martin said he is concerned about doing that. He does not
want the landowners to think that Metro is spreading out a
hazardous product. Chairman Haynie said Metro has insurance
to be on the property. Mr. Hemphill said if Metro has
insurance and is not operating outside the normal scope of
business then the insurance should take care of any
situation that may occur.
Commissioner Hancock made a
motion to adopt the Biosolids Distribution Procedures;
Commissioner Burke seconded, and the motion was unanimously
approved.
d.
Price for trees at Wilson Creek
Mr. Pohlman said he has
checked with three different timber companies, but has only
received one price. The other two timber companies are not
interested. Commissioner Monaghan inquired if this was for
the stand of pine trees. Mr. Pohlman said it was for the
pines on the right hand side of the road. Commissioner
Monaghan said the timber companies are not interested in
those trees. Mr. Pohlman said there are not enough of
them. A logger wants 50 acres to cut. Mr. Pohlman said the
loggers are used to cutting anywhere between 50 to 500
acres. Metro has about 1 ½ acres worth of trees to cut.
The price from W.K. Brown Timber Co is as follows:
$38 per ton for pine saw
timber
$14 per ton for chip “N” saw
$4 per ton for pine pulp
$5 per ton for hardwood pulp
Mr. Pohlman said that is
actually the market value for pulpwood and saw timber.
Chairman Haynie said it was his understanding that Metro
wanted to find someone who would cut the timber quickly.
Chairman Haynie noted that he sent someone out to help Metro
in the process. Mr. Pohlman said Mr. Brown informed him
that he could cut the timber within 30 days.
Commissioner Monaghan made a
motion to award the tree cutting contract at Wilson Creek to
W.K. Brown Timber Co. at the above listed prices;
Commissioner Hancock seconded, and the motion was
unanimously approved.
VI.
Miscellaneous Administration Matters:
a.
Report from Partnership & Economic Alliance
Commissioner Monaghan stated
there are a lot of projects in the works but they are not
allowed to discuss them at the present moment.
b.
Correction of motion on 5/8” & 1” residential meters
Chairman Haynie stated at
the October 24th Public Hearing the Board moved
to lump the 5/8” and 1” residential meters into the same
category. It was later brought to the Board’s attention
that CPW did not lump the 5/8” and 1” residential meters.
CPW decided to keep everything the same unless the customer
decided to make a change. Chairman Haynie suggested to
rescind the motion to match CPW’s billing. Manager Coleman
said the estimated revenue difference is between $50,000 and
$100,000 depending on how many customers change their meter
size. Commissioner Monaghan said the CPW Commissioners were
not aware that CPW was offering the conversion without a
cost. He said CPW sent a letter to all customers that
currently have a 1” meter to inform them of the opportunity
to downsize to a 5/8” meter free of charge. Commissioner
Monaghan said Jeff Chapman at CPW did some research and his
conclusion on the 1” meter is it is not a matter of volume,
but on the amount of pressure that is needed.
Commissioner Hancock made a
motion to rescind the 5/8” and 1” residential meter motion
made on October 24th. Metro will go back to
having two separate classes a 5/8” meter and a 1” meter;
Commissioner Smith seconded, and the motion was approved.
c.
Mr. Martin explained that on the rehabilitation
project Metro has unit prices for overlaying streets. The
particular streets are Grace and Reynolds. Chandler
Construction came to Metro saying they will be able to pave
the road for $120,000 which is around $48,000 less than the
unit prices. Metro wanted the Board to be aware of the
change. This is a reduction change order.
Commissioner Hancock made a
motion to approve the reduction change order; Commissioner
Burke seconded, and the motion was unanimously approved.
d.
Service Awards and Gift Cards
Manager Coleman handed out
information concerning the employee service awards. He said
the amount is based on the number of years employed with
Metro. All employees will receive the same amount for the
gift cards. Manager Coleman said the grocery store that
will give Metro the best discount is the higher priced
grocery store. Metro is recommending for the gift cards to
be from Bi-Lo. Commissioner Monaghan inquired if the
service awards mirrored what CPW does. Mrs. Grogan replied
yes they do. Manager Coleman noted this is a budgeted item.
Commissioner Monaghan made a
motion to approve the service awards and gift cards for all
employees; Commissioner Hancock seconded, and the motion was
unanimously approved.
VII.
Old Business
a.
Building Expansion
Commissioner Watts asked for
an update on the expansion of the Technical Service Facility
(TSF). Mr. Martin reported that he has met with various
sub-contractors. Mr. Martin met yesterday with an architect
that he believes was sub-contracted by Davis and Floyd.
They suggested how the existing training room could be
better utilized. Metro has received a set of plans that are
65% complete. Davis and Floyd’s goal is to have everything
to Metro by December 12th or 13th.
b.
Inventory and Asset Policy
Commissioner Monaghan
inquired if Metro has done any more work on the inventory
and asset policy. Mr. Martin replied Metro is working on a
policy.
c.
Eagles Harbor
Commissioner Monaghan asked
if Metro has heard any more on Eagles Harbor. Manager
Coleman responded Mr. Andy Popoli called and he wanted to
review again the costs of everything. There is no new
information to report since the last Board Meeting.
d.
Bond Documents
Commissioner Monaghan
reiterated for the minutes that Metro is going to research
the bond documents to see what latitude the current bonds
allow Metro and then Metro is going to research the language
that will allow Metro more flexibility on the bond document
that Metro is currently working on.
e.
LMI Project Updates
Mr. Boone said all of the
pumps for the LMI residents have been installed with the
exception of one pump. There are a few items that will be
discussed Monday in a meeting with the contractor. The
contactor is currently paving patches on the road. Metro
has started with the TV inspection of service laterals.
f.
Information on issuance of the bond
Manager Coleman reported on
the trip to New York for the bond rating. The rating
agencies will take the written information supplied to them
and the information that was given to them at the meeting to
a larger committee to determine the bond rating
recommendation. Metro anticipates receiving a verbal
response for the two rating agencies by December 7th.
The actual bond pricing will be January 9th.
Metro is expecting to receive bids on Phase 1B on December 5th.
The mandatory pre-bid meeting for the contractors was held
on Thursday, November 7th at 10:00 am at Wilson
Creek. Metro had 14 contractors to attend the pre-bid
meeting. Commissioner Monaghan wanted to know why he was
not informed about the meeting. Manager Coleman said that
Mr. Ware informed the Board of the mandatory pre-bid meeting
at the last Board Meeting on Wednesday, October 24th.
Commissioner Monaghan requested staff to send out reminders
(email) of all meetings to the Board. Chairman Haynie
commented the bond rating agencies seemed to be impressed on
how Metro approached the rates and the rates increases and
also on how Metro is mixing the bonds with the reserves.
Chairman Haynie said it was a good presentation and Manager
Coleman did a good job as well as Mr. Parker.
g.
Trailer Update
Mr. Hemphill updated the
Board on the status of tags for the generator trailers. He
said that he has not found any information on the 2500 pound
threshold for permanently fixed trailers. A call has been
placed to DMV in Columbia asking for help in finding the
standard. So far DMV has been unable to provide the
standard. Mr. Hemphill said all DMV will say is that it is
an internal policy.
h.
Davis’ Property
Mr. Hemphill said the
contract for Metro to purchase the Davis’ property that
adjoins Wilson Creek is ready for signatures. Metro will
purchase the property for $185,600. The contract is to be
closed by December 31st.
i.
Mr. Hemphill said the Wilson Creek Phase 1B will
consume about .21 acres of wetlands. In exchange for that,
the CORE Permit is requiring that other wetlands on Wilson
Creek to be protected. Danny Ware has sent Mr. Hemphill a
restricted covenant that protects the wetlands. Mr.
Hemphill has reviewed it and made revisions.
Commissioner Hancock made a
motion to authorize the .209 acres for protecting the
wetlands around Wilson Creek; Commissioner Smith seconded,
and the motion was unanimously approved.
VIII.
Commissioner Monaghan made a motion to go into
Executive Session to receive legal advice; Commissioner
Smith seconded, and the motion was unanimously approved.
IX.
The meeting returned to open session. No action was
taken during executive session.
X.
With no further business, the meeting was adjourned.
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