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Commission Minutes

GREENWOOD METROPOLITAN DISTRICT

MINUTES OF THE June 14, 2007

Regular Hearing

The regular meeting of the Greenwood Metropolitan District Commission was held Thursday, June 14, 2007 at 1:00 p.m., in the Training Room of Greenwood Metropolitan District Technical Service Facility, 110 Metro Drive.

In attendance:

Commissioner Bob Haynie, Chairman Richard Coleman Gayle Grogan

Commissioner Byron Smith, Vice Chairman George Martin Paige Holley

Commissioner Michael G. Monaghan Doug Bell Jamie Peeler

Commissioner Henry Watts Marion Boone Steve Pohlman

Commissioner Tim Burke Daniel Clark Brian Waldrep

Wayne Daniel

I. Chairman Haynie called the meeting to order and George Martin gave the invocation.

II. Chairman Haynie gave the statement of compliance with the notification provision of the Freedom of Information Act.

III. Chemical Bids

Bidder	Chlorine Ton Container Per lb	Sulfur Dioxide Ton Container Per lb.	Magnesium Hydroxide Slurry Per dry ton	Cationic Dispersion Polymer Sludge Dewatering Per lb.
Brenntag	$.26	$.24	$287
Environmental Specialties				$1.58 $1.72 $1.79
Ondeo Nalco				$1.20
Southwest Engineers				$1.70
Suffolk Sales & Service			$292
Water Treatment Consultants				$1.39

Staff will review the bids to assure compliance with the specifications. If the bids are in compliance, the bid will be awarded to the apparent low bidder of each item at the next Board Meeting.

IV. Commissioner Smith made a motion that the minutes from the May 9, 2007 Regular Meeting be approved as mailed and Commissioner Watts seconded. The motion was unanimously approved.

V. Service Reports

a. Collection System

Chairman Haynie noted there is a $28,305.30 difference on collections versus expenses regarding the grinder pumps. Mr. Martin stated that Metro will start billing Harborside for their grinder pumps. Chairman Haynie inquired if the spreadsheet will list all grinder pumps or list the cost/expenses by sub-divisions. Mr. Martin responded they will be listed as directed by the Board. Chairman Haynie stated to group the collections and expenses.

b. Engineering

No questions were asked by the Commissioners regarding this department.

c. I/I Abatement

No questions were asked by the Commissioners regarding this department.

d. Maintenance

No questions were asked by the Commissioners regarding this department.

e. West Alexander

Commissioner Watts inquired if Metro has received a response from DHEC regarding the violation of the water quality standards. Mr. Peeler responded that DHEC requested Metro to submit a study plan for approval. The plan has been submitted; Metro is waiting DHEC’s approval.

f. Wilson Creek

Commissioner Watts commented that Wilson Creek had two different labs to run toxicity tests. He asked what action is going to be taken regarding the different results. Mr. Pohlman responded that he was not sure. Commissioner Watts asked if one lab was in error. Mr. Pohlman responded he thinks so, but does not know for sure. The lab normally used by Metro showed failed toxicity tests on the last three tests. The other lab test performed a week later passed. Right now SEAUS Lab is looking at all of the results to see if EPA will void the first three results because of the inverse curve. Mr. Pohlman is not sure how the results will need to be reported. Chairman Haynie inquired as to what the first lab said about the results. Mr. Pohlman responded ETT is working on solving the problem. Metro is splitting samples just to see what is the difference. The last sample comes off tomorrow. Manager Coleman stated it takes several days to grow a sample. Mr. Pohlman stated there are three different samples during a week period, and it takes a week to get the last sample ready. Commissioner Monaghan inquired as to what “inverse curve” means. Mr. Pohlman responded the more samples you run on a toxicity, the line should slope down to indicate toxicity conditions. The samples Metro has been getting from ETT the line goes down and then goes up. Manager Coleman stated the stronger the wastewater the more toxicity it should have. Commissioner Watts asked if Metro had used this lab in the past. Mr. Pohlman stated Wilson Creek had been passing the toxicity test until February. Commissioner Watts inquired if Metro was aware of any changes at the lab. Mr. Pohlman responded that to his knowledge nothing had been changed. Manager Coleman stated Metro will notify the Board when we find out something new regarding the toxicity. Commissioner Monaghan asked if Metro was not producing a lot of Class “A” Biosolids. Mr. Pohlman responded that some of the problem is due to the amount of rain fall. The less rain you have the less amount of biosolids you produce. The class “B” amount remains the same. Commissioner Monaghan asked why. Mr. Pohlman responded you do not have as much BOD loads on the plant. Mr. Martin stated he thinks the real question is why did class “B” go up in the month of May. Mr. Pohlman responded that March and May are about the same concerning class “B”. Commissioner Monaghan stated it is the relationship between the two. Mr. Pohlman stated the class “A” went down because of the dry conditions. The reason why the class “B” remains the same is because the sludge is from the primary clarifiers. Mr. Martin stated the sludge from the primary clarifiers cannot be made into class “A”. Manager Coleman stated less sludge has been sent over from West Alexander. Manager Coleman stated the #2 final clarifier is making some noise. The best guess is it is a problem with the upper part of the unit. It will take about six weeks to pump the clarifier down to see what the problem is and to order new parts. The contractor is about seven to eight weeks from having the new clarifiers on-line.

g. General Service Report Information

Mr. Martin stated he sent an email to the Commissioners regarding a progress meeting for Stockman Branch. He asked if Thursday, June 21, 2007, at 9:30 am would be a good time to meet. The Commissioners are to meet at the Main Office and then George will take everyone to the meeting.

VI. Action Items

a. Consideration of Design Manual Review Contract Proposal

Mr. Martin stated a proposal had been received from Parsons-Brinkerhoff (PB America) to review the Design Manual. Metro also asked CH2MHill to provide a proposal, but Metro has not received a response. The cost from PB America is $13,500. PB America will hold a public meeting with the contractors once the design manual is complete to discuss changes. They will also have a meeting with the staff and the Commissioners to review everything in the design manual. Chairman Haynie stated that CDM’s price was $24,000. Commissioner Monaghan asked George to briefly describe PB America. Mr. Martin stated it was a world-wide company and they are experts in rehab tunneling, and construction design. Commissioner Monaghan stated he wants to make sure PB America understands what Metro needs. Chairman Haynie responded the last sentence in the first paragraph to him answers that question.

Commissioner Monaghan made a motion to have PB America review the Design Manual at a price of $13,500; Commissioner Watts seconded, and the motion was unanimously approved.

b. The Budget for fiscal year 2007/2008 was presented.

Commissioner Monaghan made a motion to adopt the Operating and Maintenance Budget with the proposed changes for fiscal year 2007/2008; Commissioner Watts seconded, and the motion was unanimously approved.

c. Consideration of Cambridge Avenue Construction Proposal

Mr. Martin stated due to some requirements for the Cambridge Avenue Project it is not possible to receive a competitive bid. The staff is recommending that Metro waive the existing procurement policy in order to award this contract. Mr. Martin stated the service line repairs cannot be determined until the contractor is working on the project. Commissioner Monaghan stated it is his understanding that Metro cannot define the design specification clear enough to have accurate bids. Mr. Martin responded Metro can define the design but they cannot define the quantity and needed methods for the repair.

Commissioner Burke made a motion to approve the negotiated contract with Chandler Construction Services, Inc and by doing so to waive the bidding procedure due to the inability to receive competitive bids; Commissioner Smith seconded, and the motion was unanimously approved.

VII. Commissioner Monaghan made a motion to go into Executive Session to discuss a contractual matter; Commissioner Smith seconded, and the motion was unanimously approved.

VIII. The meeting returned to open session. No action was taken during executive session.

IX. The Long Range Financial Plans were briefly presented and are included as attachment A.

X. With no further business, the meeting was adjourned.

Financial Planning Forecasts

Customer & Flow Projections

Ø Customer growth assumptions

Ø Projected flow by customer class

Expenditure Requirements

Ø O&M expenses

Ø Debt Service

Ø Non-operating expenses

Capital Improvements Program