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Commission Minutes

Commissioner Monaghan asked for a completion date with the BP Barber GIS project.  Manager Coleman stated that Marion Boone and George Martin know more about the project.  Commissioner Monaghan requested an email regarding the details and status of the project.  Commissioner Monaghan inquired as to whether Metro is capable of updating the system.  Commissioner Monaghan inquired about the New Haven Apartment Complex project.  Mr. Waldrep stated this would be bid and Metro is doing the design.  Commissioner Monaghan asked if Metro would be funding the project.  Mr. Waldrep responded that Metro would fund the project.  Commissioner Monaghan stated that this is a low income area and asked if anyone had inquired about a grant.  Chairman Haynie noted that the person who owns the property would not be low income.  Commissioner Monaghan requested an explanation on the project from Brian.  Mr. Waldrep stated the estimated cost would be around $50,000.  Commissioner Monaghan asked is this was sewer to the site or within the project.  Manager Coleman stated that it is a part of the Metro system, not New Haven, and this project is a big point repair.  Mr. Waldrep added that it is Metro’s collection system that was deeded over to us.  Chairman Haynie asked if the numbers on the Shrine Club Road Project had changed.  Manager Coleman responded that based on the original survey we have one less low to moderate income (LMI) person than at the start.  He added that Metro went back and negotiated the contract with the three companies that bid on it by not including the people that were above LMI.  Commissioner Monaghan inquired about the cost for someone who is not LMI.  Manager Coleman said that the cost is about $5,000 but it depends on the length of the pipe from their house to from where they connect to our line.  He reminded the Commissioners of a motion passed by the Board on July 26, 2006, to finance a loan up to $5,000 to be paid back at a rate of $40 per month for non-LMI residence.  Commissioner Hancock noted that the ditches are sinking on the LMI project and asked that those to be checked.  Commissioner Watts referred to page 15 of the board packet and asked if there was a conflict with Metro’s design manual and with the City and County.  Manager Coleman reported on a meeting the previous Friday with the County Manager, City Manager and Inspector Ron Powell.  He noted conflicts with regulations, and that a meeting had been scheduled with Ron Powell on Wednesday, February 21, 2006 to resolve them.  As of Monday, February 5, 2007, Metro is not looking at the service line issue.  Commissioner Hancock referred to page 19 of the board packet and asked if Metro would be able to serve those stub-outs.  Manager Coleman responded that he would check and respond later with more information.  Commissioner Monaghan inquired about the Kelli Drive Project.  Mr. Waldrep stated that a developer is developing that property and Metro is inspecting the sewer. 

4. Maintenance

Chairman Haynie referred to page 33 of the packet regarding the odor control problem at Stoney Point.  He inquired as to how Southern Environmental monitors the chemical tank levels.  Mr. Clark stated that they check the tank capacity once a month.  Southern Environmental did not comment on a problem with the hose or the tank.  Commissioner Hancock inquired about the status of Darron Dunn.  Mr. Clark responded that he is scheduled for surgery on Monday, February 12, 2007 and would be out for six weeks.

5. West Alexander

Chairman Haynie asked Mr. Peeler for an explanation of the toxicity test.  Mr. Peeler explained that the contract laboratory has an organism commonly referred to as water fleas.  The lab weighs them each day and counts the offspring and this is how they determine whether the wastewater is toxic.  Chronic toxicity is caused by a reduction in weight gain or reproduction.  It inhibits growth or reproduction.  Chairman Haynie stated that there is something coming into the plant that is affecting them, but we are not sure where it is coming from.  Mr. Peeler stated that through the lab’s investigation they believe it is from silver and are trying to confirm that.  He noted that it was suggested that we use another lab.  Our regular quarterly sample will be taken to both the usual lab and a different lab.  Mr. Peeler stated that based on experience as an operator, he did not think the lab is the problem, but rather something is affecting the treatment plant.  Commissioner Hancock asked who are we receiving the silver from at West Alexander.  Mr. Waldrep responded that West Alexander used to get it from the hospital and the medical buildings.  Mr. Waldrep referred to a note in the Commission packet from the lab showing limits of silver below detection can also be toxic to the plant.  Manager Coleman stated that November 15, 2006 was the first time we noticed a problem at the plant.  Since that time the plant has recovered and the other parameters are in compliance accept toxicity. 

6. Wilson Creek

Chairman Haynie inquired about the consequences for the fecal coliform violation at Wilson Creek.  Manager Coleman responded that more than likely there would be none unless it keeps occurring.  He noted that the test was fine the next day and that nothing was changed at the plant.  He noted that failing the test caused them to consider installing the Ultra-violet (UV) lighting as the first part of phase 1B.  Manager Coleman stated that Danny Ware has been asked to begin looking into this.  Commissioner Watts asked if they would be bale to install UV lighting in phase 1B.  Manager Coleman responded that it is in the plans for phase 1B and they want it installed at the beginning.  The UV can be done separately from the rest of the construction.  Commissioner Monaghan asked if UV does a better job than chlorine.  Manager Coleman responded that it does.

7. General Service Report Information

Commissioner Monaghan requested that acronyms not be used in reports.  Commissioner Monaghan reported on complaints with utility trucks speeding and asked that employees be cautioned.  Commissioner Monaghan reminded everyone to change their monthly heading on their service reports. 

5. Value of the GMD Portion of the Administration Building

Chairman Haynie asked for an updated from staff regarding the building layout.  Manager Coleman explained the layout noting that the plans also contain some additional covered bays for the trucks.  Commissioner Watts asked if the proposed training room is the only way to acquire more training space.  Manager Coleman responded that the proposed training room is bigger than the existing training room.  Commissioner Watts asked if expanding the existing training room to the back of the building would provide enough room.  Mr. Waldrep noted that it is cheaper to build than to remodel.  Commissioner Monaghan inquired as to why we are not expanding on both sides of the building.  Mr. Waldrep responded that it was due to sewer, gas and water lines.  He stated that there is seventy-five feet to the sidewalk and that this was done to allow for future expansion.  Commissioner Monaghan remarked that we should look at the amount of space needed in five to ten years.  Commissioner Monaghan asked about expanding in a different direction.  Mr. Waldrep responded that you could expand some, but would still have to route the large trucks.  Commissioner Monaghan noted disagreement with adding a building behind the main building.  Chairman Haynie directed staff to continue working on the plans.  Manager Coleman noted that all available and existing space would be optimized in the actual design. 

6. Commissioner Monaghan asked if the new commissioner had been invited to attend the meetings.  Manager Coleman noted that no official notification of a new commissioner had been received.  Chairman Haynie stated that this is a public meeting and the new commissioner is welcome to attend. 

VII.      Commissioner Hancock made a motion to go into Executive Session to receive legal advice; Commissioner Smith seconded, and the motion was unanimously approved. 

VIII.   The meeting returned to open session.  No action was taken during executive session.

9. With no further business, the meeting was adjourned.