Main Menu

GMD Public Information

Public Menu -  2006 Minutes

Commission Minutes

GREENWOOD METROPOLITAN DISTRICT

MINUTES OF THE October 11, 2006

regular Meeting

The regular meeting of the Greenwood Metropolitan Commission was held Wednesday, October 11, 2006 at 3:00 p.m., in the Training Room of Greenwood Metropolitan District Technical Service Facility, 110 Metro Drive.

In attendance:

        I.      Chairman Haynie called the meeting to order.

     II.      Chairman Haynie gave the statement of compliance with the notification provision of the Freedom of Information Act.

   III.      Trailer Mounted Generator Bids

Bidder                                         Amount

Cummins Atlantic, Inc.                 $44,262.75

Godwin Pumps                            $41,213.00

Goodlett Equipment                     $43,398.00

J & T Service Center                   $41,998.95

Staff will review the bids to assure compliance with the specifications.  If the bid is in compliance, the bid will be awarded to the apparent low bidder Godwin Pumps at the next Board Meeting.

Commissioner Monaghan requested to know how the vendor list was generated.  Commissioner Monaghan would also like to know how the specifications are written and how the need is determined for the new equipment. 

  IV.      Wilson Creek WWTP Upgrade

Mr. Ware provided the Board with an update on the upgrade to Wilson Creek.  The contractor is moving right along with phase 1A construction.  They are making good progress on clarifier #1.  Another concrete slab pour is scheduled for Friday.  They are also pouring the power caps for the outside walls for the RAS pump station.  Yesterday there was a VE meeting for phase 1B.  CDM will report back to Metro and Davis & Floyd on Friday afternoon.  Phase 1A is on schedule based on what the contractor submitted a September 1^st completion date.  Commissioner Watts asked what else can be done to help with the dewatering process at clarifier #2.  Mr. Ware said that it just takes gravity and time to get the water to release from the soil.  The next construction progress meeting will be October 19^th. 

     V.      The minutes from the September 25^th regular meeting and the minutes from the October 3^rd called meeting will be discussed at the next board meeting. 

  VI.      Service Reports

The Department Managers answered all questions from the Board that was directed to their department.  Some of the pictures that are included in the board package were briefly explained. 

VII.      Action Items

a.       Rate Structure

The information on the proposed rate structure was accepted by the Board as information only.  Commissioner Monaghan stated that he wishes that Metro would use gallons instead of cubic feet.  Commissioner Monaghan also stated at CPW they are informing the customer the cost in gallons along with the cost in cubic feet.  Manager Coleman said the reason we use cubic feet is because that is the way the water meters are set up.  Chairman Haynie asked if Mr. Parker will be available at our next meeting.  Manager Coleman said that he can come whenever we would like for him to come.

b.      Audit

Mrs. Laurie Smith presented the audit for FY 06 to the Board.  Several questions were answered by Mrs. Smith.

Mr. Monaghan moved and Mr. Hancock seconded the motion to accept the audit for FY 06 as submitted by Elliott Davis.  The motion was approved. 

c.       Janitorial Contract

Mrs. Meyer recommended that Greenwood Metro extend the janitorial contract for nine months to Jacqulan Cleaning to complete a full year term.  The rate would still be $2000 per month for all locations. 

Mr. Monaghan moved and Mr. Smith seconded the motion to extend the janitorial contract to Jacqulan Cleaning for nine months for a cost of $2000 per month.  The motion was approved. 

d.      Commission Working Rules

The working rules for the Commission will be discussed at the next board meeting.

e.       Shrine Club Road Project

Mr. Martin said all of the information has been submitted to the Department of Commerce for this project.  Commissioner Monaghan asked how long the bid prices from the contractors are good for.  Mr. Martin said that Ms. LaForge has asked for the contract to be extended for three months.  Mr. Martin said the bid price is only good for sixty days.  We should have an answer within a few weeks. 

f.        Value of the GMD Portion of the Administration Building

Manager Coleman said the update cost estimate that was presented by Davis and Floyd came to $153 per square foot.  The cost estimate is only building cost.  Mr. Moore has a copy of the cost breakdown for the Board to look at if needed.  Mr. Moore said the total estimated cost including any renovations to the present building was under $900,000.  The estimated cost for the new building was $861,000.  Copies of the cost estimates and drawing are available for the Commissioners to review if requested.

g.       Report on Bond Issue

Manager Coleman said the pricing on the bond was done today.  We should receive the bond money on Wednesday, October 25^th.  Commissioner Monaghan asked where the money will be held.  Manager Coleman said the money will be in a construction account.  Commissioner Monaghan wanted to know if Metro will earn interest on the money.  Manager Coleman said that we will earn interest.  Commissioner Monaghan asked if the money will go into our accounts at Greenwood Capital.  Manager Coleman said the money will be in a different account, but it will be managed very similar to the existing reserve accounts.

Mr. Hancock moved and Mr. Smith seconded the motion to accept the bond pricing as presented.  The motion was approved.

h.       Consideration of Sewer Line Extension on Bypass 72

Metro is asking the Board for permission to obtain bids to extend the sewer line from Advance Auto to Buck Stove. 

Mr. Smith moved and Mr. Hancock seconded the motion to allow Metro to obtain bids for the sewer line.  The motion was approved. 

i.         Medical Insurance Reserve Increase

Manager Coleman said CPW and Metro tries to keep $250,000 reserve.  When the reserve drops below that amount we need to add money to bring it back to that amount.  Metro’s portion will be $41,673.48. 

Mr. Watts motion and Mr. Smith seconded the motion to add $41,673.48 (Metro’s portion) to the insurance reserve fund.  The motion was approved.

VIII.   Report for the Partnership and Economic Alliance

Commissioner Monaghan said that they will have some announcements soon. 

IX.        Meeting dates

            Wednesday, November 8^th @ 3:00 pm @ TSF

            Wednesday, November 29^th @ 3:00 pm @ Main Office

            Wednesday, December 13^th @ 3:00 pm

X.           Executive Session

Commissioner Hancock moved and Commissioner Smith seconded the motion to enter into executive session to receive legal advice.  The motion was approved.

The Chairman returned the meeting to open session.  No action was taken in executive session.

Mr. Smith moved and Mr. Hancock seconded the motion to go forward with the violation fines and fees for Greenwood Fabricating and Plating.  The motion was approved. 

XI.        With no further business, the meeting was adjourned.